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MONTHLY UPDATE // ISSUE NO. 132 // SEPTEMBER 2016
This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA listserv. We encourage athletics directors to share this communication with their athletics department members. Please contact Louise McCleary
to include an item or share comments, and remember to check out the Division III governance homepage for the latest news and information. |
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Strategic Plan
Each year the Strategic Planning and Finance Committee (SPFC) updates and approves the Division III strategic plan. The strategic plan serves many purposes. It begins with the Division III Philosophy Statement to establish the framework from which the division’s programs, resource allocations, and regulatory decisions are made. It summarizes the division’s strategic priorities by outlining what must be accomplished in the current year of the budget biennium for the division to be successful. The plan also highlights all of the programs and services offered for the division. The strategic plan is a living and breathing document that the committee reviews
and updates prior to the start of each new budget cycle. Please click here to access the 2015-17 strategic plan. During this academic year, SPFC will focus on developing the strategic plan for 2017-19.
ACTION REQUEST: NCAA Student-Athlete Concussion Injury Litigation
The NCAA's Office of Legal Affairs has created an FAQ document to assist the membership when responding to the Request for Assistance in Providing Notice to Settlement Class Members memo that was sent Friday, July 29, in regard to the NCAA Student-Athlete Concussion Injury Litigation. If there are further questions, contact ncaalegal@ncaa.org. Deadline to submit information is September 15.
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RESPECT Campaign
We want to highlight the recently redesigned and launched RESPECT campaign from the NCAA's Sportsmanship and Ethical Conduct Committee. The new resources include signage that can be customized by an institution or conference, two public service announcements (PSAs) - a 30 second video and a similar 30 second audio - that are free for download. For these resources and much more, go to the Sportsmanship page.
2017 NCAA Convention
Registration for the 2017 NCAA Convention opens Monday, September 12. NCAA members should register by Tuesday, October 11 to get the lowest registration rate. This year's Convention will be held at the Gaylord Opryland in Nashville, Tennessee, January 18-21. Key schedule changes include:
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The Honors Celebration on Wednesday, January 18;
- Special Olympics unified event on Thursday, January 19, 1 to 2:15 p.m., and
- The Association-Wide luncheon on Friday, January 20.
Division III Student Immersion Program
For the second year, Division III will support 42 ethnic-minority students to attend the 2017 NCAA Convention. The application process is now available on Program Hub
, titled "Division III Student Immersion Program," and closes September 30 at 5 p.m. Eastern time. Ethnic-minority students, preferably juniors and seniors, with a strong interest in a career in Division III athletics (coaching and/or administration) are encouraged to apply. Final selections will be announced in early October. At the Convention, the students will be exposed to Division III, its members and the governance process. In addition to the scheduled Division III programming, there will be specific welcome and debrief meetings. The goal is to build a pipeline of talented ethnic-minority candidates with an interest in Division III coaching and/or
administration, in an effort to ultimately diversify the division's athletics administration. Division III Student Attendees at 2017 NCAA Convention
Do you have a student from your institution that is planning to attend the 2017 NCAA Convention? Please note that the student registration fee is $25 and students (except those students serving on the national SAAC or selected through the Division III Immersion Program) must register for Convention and lodging in the same manner as all other delegates. Click here for a chart that provides a sampling of the programming the Division III staff and national Student-Athlete Advisory Committee (SAAC) believe will be beneficial to Division III students.
Division III Institutional Performance Program (IPP)
On October 1, NCAA staff anticipates launching the Division III Institutional Performance Program (IPP). This data management system consolidates data currently being submitted by Division III institutions into a user-friendly format with improved reporting functionality, provides better visibility into comparative institutional data, facilitates better informed decisions and strategic planning on campus and provides a secure platform for private peer institution comparisons. The IPP provides data analysis
in four areas: academics, students, leadership and financial. There is no extra work for institutions as the data for the program is pulled from information already submitted to the NCAA. Click here for more information. 2016-17 Purchasing Website
Directors of athletics and conference commissioners (as well as athletics administrators who have been designated as institutional representatives) soon will receive from Source One Digital an email invitation to use a new $500 credit for the Division III purchasing website during 2016-17. The email will be sent in early September. The link for the purchasing website is http://ncaadiii.sourceoneordering.com
, (no "www" or "http" needed), and it will open and be available Monday, September 12. Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password). Assistance with logging in to the site, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from
Christa Hall at Source One Digital. |
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Registration for the 2016 FARA Annual Meeting and Symposium (FAMS), November 3-5, in Indianapolis is now open. Please visit the FARA website for additional details. Monitor the
FARA Voice for a preview of the meeting which features over eight hours of division-specific programming to allow you to engage with your colleagues and NCAA staff. Questions regarding the meeting can be directed to Michael Miranda. |
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360 Proof Learning Collaborative 2016-17 Schedule
All 360 Proof users are invited to monthly learning collaborative webinar sessions to network with peer institutions and learn from national experts in the field of high-risk alcohol use prevention. An invitation to register is circulated one week in advance of each webinar. Please hold the time (all Eastern time) to share and learn with your peers! Questions about 360 Proof? Email: experthelp@360proof.org
- Tuesday, September 20, 1 p.m.
- Wednesday, November 30, 1 p.m.
- Wednesday, February 1, 1 p.m.
- Tuesday, March 7, 3 p.m.
- Wednesday, April 12, 1 p.m.
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SPORT SCIENCE INSTITUTE (SSI) UPDATES |
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Sexual Assault Prevention Toolkit
As a result of the NCAA Higher Education Summit on Sexual Assault Prevention, the NCAA Sport Science Institute and the Office of Inclusion will be publishing an inter-association sexual assault toolkit this fall. This resource will operationalize the NCAA guide "Addressing Sexual Assault and Interpersonal Violence: Athletics' Role in Support of Healthy and Safe Campuses
" and provide checklists and practical tools to support campuses on sexual assault and interpersonal violence prevention.
NCAA Drug Testing Program
The 2016-17 NCAA Drug-Testing Program Guide and NCAA Drug Policies Brochure
are now available for the membership. These resources provide information for athletics administrators, athletics health care providers, and student-athletes on the NCAA drug testing process and policies as well as banned products and medications. Printed copies of these documents were distributed to Division III directors of athletics, head athletic trainers and compliance coordinators this summer. For additional information on NCAA drug testing and drug education, please visit our website at www.ncaa.org/drugtesting.
Online Mental Health Modules
This fall, the Sport Science Institute will release web-based educational modules for NCAA coaches, student-athletes, and faculty athletics representatives to increase awareness for student-athlete mental health and well-being and help promote mental wellness and resiliency in an environment that encourages and destigmatizes help-seeking for mental health disorders. Additional information, including instructions for accessing the modules, will be shared with Division III institutions upon release. For more information on the NCAA's mental health efforts, visit the SSI website at
www.NCAA.org/mentalhealth.
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The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices. Each month, the program recognizes an institution or conference in regard to a diversity related event, program or initiative. All recipients receive $500 towards their next diversity initiative. To submit an initiative for consideration for September, please email Reed Fogle or
Julian Jones, with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is September 21.
Award for Diversity and Inclusion
Click here to submit a nomination for the 2017 Award for Diversity and Inclusion no later than September 30
. The award represents a partnership formed by the NCAA and the Minority Opportunities Athletic Association (MOAA) to recognize and celebrate the initiatives, policies and practices of institutions, athletics departments, and/or conference offices that embrace diversity and inclusion across the intercollegiate athletics community. This can be through community service, professional development, hiring practices and/or programming activities that enhance opportunities for people of diverse cultures, backgrounds and experiences. NCAA member institutions, athletics departments and conference offices are eligible to receive the award. Self-nominations will be welcome
and two letters of support must accompany each nomination. The winner will be recognized at the 2017 NCAA Convention and participate at the MOAA Symposium to be held in conjunction with the NACDA Convention in June 2017. Please contact Sonja Robinson with any questions. |
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Rule of the Month: Employment of High School, Preparatory School or Two-Year College Coaches
Per Bylaw 11.4.2 (High School, Preparatory or Two-Year College Coach), an institution may employ a high school, preparatory school or two-year college coach. This rule also applies in the inverse. A high school, preparatory school or two-year college is permitted to employ an individual who is already a coach at an institution. To perform coaching duties for both entities, the coach must satisfy the following at the Division III institution:
- The coach must perform actual, on-the-field coaching duties;
- The coach may be involved in recruiting only to the same extent as other institutional on-the-field coaches; and
- The coach must be under contract or other binding agreement for a period of not less than one academic year. However, the member institution is permitted to confine the coach's compensation to a shorter period of time, such as a sport season.
In addition, Bylaw 11.4.3 permits a coach to be employed in the same sport at both organizations, or in different sports at each school or college.
2017 Convention - Division III Proposed Legislation
The 2017 NCAA Convention Division III Initial Publication of Proposed Legislation (IPOPL) is now available to the membership. The initial publication includes proposals that are sponsored by the Division III membership.
The 2017 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) which will contain proposals sponsored by the Division III governance structure in addition to the membership-sponsored proposals, will be made available online to the membership September 23.
The 2017 NCAA Convention Division III Official Notice, which will include final versions of proposed legislation, will continue to be available to Convention attendees, in both printed and online formats, November 15. Please contact the academic and membership affairs staff at the NCAA national office (317-917-6222) if you have any questions.
Amendment to Amendment Procedures
For consideration at the 2017 NCAA Convention, amendments-to-amendments must be received in the NCAA national office (via submission on LSDBi) not later than 5 p.m. Eastern time November 1. In addition, the following procedures should be observed:
- Amendments to proposals contained in the 2017 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) may be submitted by active members in accordance with the division-specific provisions of NCAA Constitution 5.3.4.
- Institutional Submissions: Any 20 or more Division III institutions may submit amendments-to-amendments, provided all sponsoring institutions are active members. An amendment-to-amendment must be submitted in the name of the institution by the chancellor or president or the chancellor or president's designated representative. [Note: The chancellor or president must provide written notification (prior to the November 1 deadline) to the NCAA national office of any individual designated to assert sponsorship of a legislative proposal on behalf of the institution.]
- Conference Submissions: The chancellor or president of two or more member conferences with voting privileges may submit amendments-to-amendments on behalf of their active conference members. Conference-submitted amendments-to-amendments must be signed by the chair of the conference's presidential administrative group or at least two chancellors or presidents of the conference's member institutions if the conference has no presidential administrative group.
- An amendment-to-amendment may not increase the modification of the original proposal.
LSDBi Technical Solution
NCAA technology staff have received reports from individuals who are using the new LSDBi system and having technical issues. The main process that has been successful in resolving this issue is clearing the computer's web browser cache. Learn more about the browser cache and how to clear it here.
Student-Athlete Reinstatement Update
The student-athlete reinstatement staff reminds institutions that all student-athletes are required to sign a case-specific Buckley statement for each reinstatement or waiver request submitted on their behalf. The case-specific Buckley statement is generated in the "Signatures" tab for each reinstatement or waiver request in the Requests and Self-Reports Online (RSRO) system and includes the student-athlete's name, case type and case number. It is distinct and separate from the standard Buckley statement student-athletes sign prior to athletics participation at the beginning of each academic year.
Regulatory Affairs Staff Update
The national office regulatory affairs group (academic and membership affairs, NCAA eligibility center and enforcement) has updated its staff directory. The directory provides the name, email and telephone number of the staff members for key regulatory functions. The directory is available through Requests/Self-Reports Online under the resources tab.
Academic Portal Update
Work continues on the development of the Academic Portal, which is intended to serve as a single point of entry and process for all NCAA institutions on academic related requirements. The development of this portal will not impact the way that institutions develop and submit voluntary academic information, such as NCAA Division III Academic Success Rate data until Spring 2017. A communication plan has been developed that will ensure the membership, committees and other constituent groups are informed of and provided regular updates on this initiative. Please email
academicportal@ncaa.org with any questions, comments or concerns. |
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ACTION ITEM: Student-Athlete Leadership Forum
The NCAA Student-Athlete Leadership Forum is returning to the fall and will take place November 10-13, 2016, in Baltimore, Maryland. Registration is currently open and the deadline is September 23. This year, the Leadership Forum is open to student-athletes from active Division IIII institutions in Region 1 (click here for list
). Each eligible institution can send up to two student-athletes (one male and one female) and one administrator or coach. Attendance at the Leadership Forum is at no cost to the participants or institutions. Student-athletes selected to attend the Leadership Forum return to campus with invaluable leadership skills, the experience of exploring the relationship between personal values, core beliefs and behavioral styles, and a thorough understanding of the NCAA as a whole, the different divisional perspectives and the valuable role of Student-Athlete Advisory Committees (SAAC). For more information about the Leadership Forum, including the nomination and registration process, eligibility
criteria and to watch scenes from past forums, click here.
ACTION ITEM: Leadership Academy Workshop
The two-part workshop for administrators in the student-athlete development field will be hosted in Baltimore, Nov. 6-8, with a second session scheduled for January 19-17 in Indianapolis. The workshop gives participants the tools to design and implement curriculum for student-athletes, as well as enhance and assess the programming already occurring on campus. The deadline to apply is September 16. Click here for more information.
NCAA Postgraduate Internship Program
The NCAA Postgraduate Internship Program annually provides on-the-job learning experiences at the national office in Indianapolis to college graduates who are passionate in their pursuit of a career in college sports administration. The 2017-18 internship application deadline is September 23, 2016.
To apply or access more information about the program and eligibility, click here. This year-long program gives insight to the inner workings of college sports from the national perspective. Interns over the past 25 years have taken their experience and institutional knowledge onto campuses and into conference offices as full-time administrators. NCAA postgraduate interns are salaried with benefits and receive comprehensive training, mentor assignments and networking opportunities throughout the internship. Additionally, postgraduate interns plan and execute professional development site visits to conference offices, member campuses and affiliate organizations to
further their knowledge of the industry and network with today’s leaders. Six former Division III student-athletes were selected for the NCAA internship program in the past two classes. The start date for the 2017-18 NCAA intern class will be June 12, 2017. Please email internship@ncaa.org with any questions. |
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By 2017, an institutional softball field with a 4-foot fence must be a minimum of 210 feet in left and right fields and 230 in center field, and it is highly recommended that a municipal field with a 4-foot fence used by the institution be at those same distances. Questions should be directed to Vickie Van Kleeck, secretary-rules editor, at ncaasbsre@gmail.com.
By 2018, foul poles on institutional softball fields shall be a minimum of 10 feet high and either white or optic orange. Also, dugouts shall be protected by netting or fencing not less than 6 feet from the floor of the dugout.
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Championships Bid Process
The NCAA championships staff recently announced the commencement of the next Championship Site Selection campaign. The NCAA is looking for hosts and sites for 83 of the 90 championships each year over four academic years, spanning 2018-19 through 2021-22.
The timeline of the bid process is as follows:
Feb. 1 Bid specifications published (NCAA.org/bids).
June 6 Bid portal opens.
June 27 Bid intentions due.
Aug. 12 Bid responses due.
Sept./Oct. Committee deliberations.
Nov. Committee recommendations.
Dec. Hosts/sites announced.
NCAA championships staff will be supplying updated communications throughout the process. If you have questions, please contact Liz Suscha. |
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See the latest appointments, promotions and retirements in the NCAA Record. |
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Two committees conducted in-person meetings in August.
Presidents Advisory Group (PAG), August 3
Presidents Council, August 4
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2016 |
Dates |
Meeting/Championships |
Location |
Sept. 6-7 |
NADIIIAA and D3CA Leadership Meeting |
Indianapolis, Indiana |
Sept. 11-13 |
Championships Committee Meeting with Sport Chairs |
Indianapolis, Indiana |
Sept. 14 | Exploratory Member Orientation Session |
Indianapolis, Indiana |
Sept. 15-16 |
Interpretations and Legislation Committee Meeting |
Indianapolis, Indiana |
Oct. 3-4 | Committee on Sportsmanship & Ethical Conduct Meeting |
Indianapolis, Indiana |
Oct. 14-16 |
FAR Fellows Institute |
Indianapolis, Indiana |
Oct. 16 |
Woman of the Year Dinner |
Indianapolis, Indiana |
Oct. 17-18 | Management Council Meeting |
Indianapolis, Indiana | Oct. 26-27 | Presidents Council Meeting | Indianapolis, Indiana |
Nov. 13-14 | Student-Athlete Advisory Committee Meeting | Indianapolis, Indiana | Nov. 14-15 | Financial Aid Committee Meeting |
Indianapolis, Indiana | Nov. 14-15 | Championships Committee Meeting | Indianapolis, Indiana | Nov. 17-19 |
Women's Volleyball Championship | Oshkosh, Wisconsin | Nov. 19 | Men's and Women's Cross Country Championship | Louisville, Kentucky |
Nov. 19-20 | Field Hockey Championship | Geneva, New York | Nov. 30 - Dec. 1 | Committee on Student-Athlete Reinstatement Meeting |
Indianapolis, Indiana |
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