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NCAA Division III

This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national Student-Athlete Advisory Committee, conference commissioners and the National Association of Division III Athletic Administrators electronic mailing list.  We encourage athletics directors to share this communication with their department members.  Please contact Louise McCleary to include an item or share comments, and remember to check out the Division III governance homepage for the latest news.


Facts and Figures

Click here to access the updated annual Division III statistics and fact sheets, including the 2018-19 budget. 

Identity Initiative Videos

Division III recently released a new Identity Initiative video containing student-athletes demonstrating the Division III philosophy and what makes the division unique. In addition to a three-minute video, staff released three separate 30-second Identity Initiative videos last week. To view, click here. Staff encourages you to share these videos with your many constituents. 


Hot Topics

FAR Updates

360 Proof Updates

SSI Updates

Diversity Spotlight

Special Olympics

AMA Updates

Educational Information

Championships & PROP Updates

Committee Updates

Key Dates

NCAA Transfer Portal

Divisions I and II institutions will use the NCAA Transfer Portal to initiate student-athlete entries starting Oct. 15.  Although Division III institutions will not use the Transfer Portal to enter transferring student-athletes, Division III institutions will have access to the portal to view Division I and II student-athlete information.  The Transfer Portal shows the student-athlete's notification of transfer (Division I) and permission to contact (Division II) in addition to the student-athlete's transfer tracer.  Single-Source Sign-On System (SSO) administrators now can provide access to the Transfer Portal for staff and coaches.  The Resources tab is currently live.  More resources will be available as the Transfer Portal continues in its development.  Click here for an educational flyer.

Sports Wagering

As part of its ongoing efforts to keep the membership informed on sports wagering-related efforts to protect student-athlete well-being and ensure the integrity of competitions, the NCAA national office has created an internal staff working group to review issues and develop recommendations related to sports wagering.  The move comes as legalized sports wagering expands in the United States after a recent U.S. Supreme Court decision.  The NCAA encourages you to share with student-athletes and staff members the NCAA Sports Wagering FAQ as a tool to ensure understanding of the current sports wagering rules. As part of its ongoing efforts to protect the integrity of competitions, the NCAA national office is working with service providers to enhance how it monitors sports wagering in the global betting market. The NCAA will continue to have monitoring and detection solutions in place during the 2018-19 season.

Diversity and Inclusion Social Media Campaign

Division III will be teaming up with the NCAA office of inclusion on a diversity and inclusion social media campaign Oct. 1-5.  Follow the conversation on Twitter using the #NCAAInclusion hashtag. To learn more about the campaign, click here.

National SAAC Twitter

The NCAA Division III Student-Athlete Advisory Committee recently launched a new Twitter: and Twitter feed: @d3saac.  We encourage you to follow this new national SAAC social media platform.

2019 NCAA Convention

Registration for the 2019 NCAA Convention opened Wednesday, Sept. 12.  NCAA members should register before Thursday, Oct. 11, to get the lowest registration rate ($275).  Convention will be Jan. 23-26 in Orlando, Florida.  

Division III Student Attendees at 2019 Convention

Do you have a student from your institution who is planning to attend the 2019 NCAA Convention?  The student registration fee is $50, and students must register for Convention and lodging in the same manner as all other delegates.  Note: Students serving on the national Division III Student Athlete Advisory Committee, SAAC associate members or students selected through the Division III Immersion Program will be registered for the Convention through a different process.  Click here  for a chart that provides some programming the staff and Division III SAAC believe is beneficial to Division III student attendees.

NCAA Division III Webinars

The next Division III webinar will be from 1:30 to 2 p.m. Eastern time, Tuesday, Oct. 2.   The topic will be the 2019 NCAA Convention proposal related to annual mandatory student-athlete graduation rate reporting. 

Future webinars will be conducted on the following dates from 1:30 to 2 p.m. Eastern time:

  • Nov. 6 - Management and Presidents Councils updates.
  • Dec. 4 - Academic and Membership Affairs - review of 2019 NCAA Convention legislation.

Each webinar will be limited to the first 250 participants. All past webinar PowerPoints are on the Division III website.

Division III LGBTQ Resources

The Division III LGBTQ Working Group recently mailed a copy of the LGBTQ Nondiscrimination Policy Guide and an LGBTQ-inclusion promotion kit to every institution and conference to help establish and maintain welcoming environments across Division III.  Each promotion kit includes the initiative's "ONETEAM " logo on a banner, 12 posters and 50 stickers.  Institutions and conference offices are encouraged to use the #d3oneteam hashtag when posting photos and comments on their social media platforms.  Click here for information about the LGBTQ Working Group and contact Jean Merrill with any questions. 

Annual Report

Division III recently released its 2017-18 Annual Report. This report highlights the major events, award recipients, team champions, and other notable achievements from the past academic year.

Woman of the Year

On Sunday, Oct. 28, the NCAA will select its 2018 NCAA Woman of the Year honoree.  The Top 30 honorees reflect the pillars of the Woman of the Year Award: outstanding achievements in academics, athletics, community service and leadership.  Click here to see the Top 30 honorees and visit the Woman of the Year homepage to meet the nine finalists.  The top 9 finalists will be announced in early October.

Championship Ads

As of Sept. 30, print ads highlighting the NCAA Division III championships are available on for use in game and championship programs.  The ads (located on the Division III Championships home page under the Dates and Sites Information tab) come in three sizes - full page, half page and quarter page. For quick access, click here.

2018-19 Identity Initiative Purchasing Website

As of Sept. 1, the Division III Identity Initiative purchasing website now features new ONETEAM LGBTQ items. Directors of athletics and conference commissioners (as well as athletics administrators who have been designated as institutional representatives) soon will receive from Source One Digital an email invitation to use a new $500 credit for the Division III Identity Initiative purchasing website during 2018-19. The email will be sent in early September. The link for the purchasing website is, and is now available.  Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password).  Assistance with logging in to the site, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Amy Byrnes at Source One Digital. 


Registration is now open for the Faculty Athletics Representatives Association annual meeting.  This year's meeting is set for Nov. 1-3 in Baltimore.  The FARA annual meeting is the only meeting all year that is specifically designed for Faculty Athletics Representatives from all three NCAA divisions.  In addition to several hours of Association-wide programming, featuring a Keynote talk from NCAA President Mark Emmert, the meeting also includes nearly 10 hours of Division III specific programming, plus numerous opportunities to get to know your colleagues from other Division III institutions. 

More information and the registration portal are available on the FARA website.  For more on the Division III sessions check out the preview from FARA Division III Vice President, Jo Hopp.  If you have questions, please contact Michael Miranda or Lynn Dickey


Monthly Prevention Tip

If you're at an institution where fall sports involve tailgating, be mindful of messages sent to your students when alumni conduct tailgating, particularly if the sense is that there's no enforcement of policies.  These represent opportunities for enforcement and education. Watch the 360 Proof webinar featuring national expert Linda Major on strategies to address tailgating.   This can be found in 360 Proof's content library, originally posted March 6, 2016.

Learning Collaborative

The first 360 Proof Learning Collaborative Webinar of the 2018-19 academic year featured Jennifer Jacobsen, Assistant Dean of Students and Director of Wellness and Prevention, at Grinnell presenting "Alcohol, Sex, and Sexual Assault: What Message are you Sending?".  Discussion explored the relationship between high risk alcohol use and sexual assault on college campuses.  The webinar also included a bonus feature presented by Dr. Jason Kilmer, assistant professor of psychiatry, of the University of Washington, explaining how to the use the 360 Proof Self Study to facilitate completion of the required Biennial Review (Drug Free Schools and Communities Act). This webinar is now available in the 360 Proof content library.

The next webinar, "Delivering Brief Interventions to All Student Athletes" is scheduled for 3 p.m. Eastern time, Wednesday, Oct. 24, and features Brian Bowden, Lead BASICS counselor and Benjamin A. Bradley, Assistant Director for Violence Prevention, both of Dartmouth.

All registered 360 Proof  users receive invitations to the webinar series and have access to the library of past sessions. Questions about 360 Proof or accessing the webinars? Email:


2019 APPLE Training Institutes

Registration is now open for the 2019 APPLE Training Institutes to be held Jan. 18-20 in Charlottesville, Virginia, and Jan. 25-27 in Orlando, Florida. The NCAA Sport Science Institute partners with the University of Virginia Gordie Center to sponsor the APPLE Training Institute, an annual three-day training workshop, for Divisions I, II and III student-athletes, athletics administrators and campus partners to help prevent student-athlete substance abuse and promote the health and well-being of college athletes. The cost of registration is $400 per team and the deadline to register is Nov. 15.  However, please note registration for both institute locations is typically full by mid-October. To register or find more information about the APPLE Training Institute, click here.

Air Quality Statement

The NCAA Committee on Competitive Safeguards and Medical Aspects of Sports released an updated air quality statement, which provides schools with more specific guidance for practice and competition activities. 


The City University of New York Athletic Conference (CUNYAC) is the recipient of the September Division III Diversity Spotlight Initiative. The conference continued its promotion of its inclusive and adaptive sports initiative and hosted a wheelchair basketball clinic.  Over 100 attendees participated in the two-hour clinic that included basketball skill development and a 5-on-5 wheelchair basketball games.  Click here for more information and a photo gallery.

The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices.  All selected recipients receive $500 toward their next diversity initiative.  To submit an initiative for consideration for October, email Louise McCleary , with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is Oct. 21. 

Diversity Tip of the Month

Over the past two years, the majority of Division III institutions and conference offices have signed the NCAA Presidential Pledge.  Signatories pledge to specifically commit to establishing initiatives for achieving ethnic and racial diversity, gender equity and inclusion, with a focus and emphasis on hiring practices in intercollegiate athletics, to reflect the diversity of our membership and our nation.  Learn more about diversity in the workplace with Division III's The Diverse Workforce: Recruitment and Retention Basics for Division III Athletics Departments or click here for other resources.


2018-18 Division III Participation and Contributions

Eighty-six (86) institutions and 11 conference offices reported Division III Special Olympics activities during the 2017-18 year involving approximately 16,200 Division III student-athletes and 11,200 Special Olympic athletes.  The division dedicated just over 35,275 volunteer hours and raised a total of $64,750 because of these activities. The division also donated additional funds to Special Olympics generated from Division III Week initiatives ($6,700) and championship and enforcement fines ($65,535).  The total amount donated to Special Olympics from fiscal year 2017-18 was $136,985.

Special Olympics 50 for 50th Challenge

This summer marked 50 years of Special Olympics! In honor of this milestone and in celebration of our partnership with this incredible organization, the national Division III Student-Athlete Advisory Committee has initiated the 50 for 50th Challenge. Each Division III institution is challenged to have at least 50 student-athletes participate in a Special Olympics event(s) from Aug. 1, 2018 to Feb. 28, 2019. Institutions should report their Special Olympics participation in the 50 for 50th Challenge via the Division III Special Olympics website . All institutions that complete the challenge will receive a prize, and the three institutions with the highest percentage of student-athlete participation will face off in the March 2019 Special Olympics Spotlight Poll. The institution with the most votes in the Spotlight Poll will be declared the champion during the 2019 Division III Week and receive a special grand prize. For more information on the 50 for 50th Challenge, click here. 

Spotlight Poll

The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on .  It features new stories each month that highlight a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Both written and digital submissions are accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email

September Winner

After 1,349 total votes, Kalamazoo student-athletes partner with Area 16 Special Olympics won the September Special Olympics Spotlight Poll by gathering 47 percent of the total votes! Kalamazoo will receive $500 to use for its next Special Olympics event. To submit a story for consideration, email

October Nominees

Here are the stories for the October Special Olympics poll:

Click here to vote starting Monday, Oct. 1. The winner will be selected Oct. 26, 2018.


Rule of the Month

Permissible Promotional Activities.  Bylaw 12.5.1 outlines the promotional activities that a student-athlete may participate in.  What is a promotional activity?  Any event that supports the charitable or educational activities of the institution/conference or any noninstitutional, charitable, educational or nonprofit agencies.  Examples range from a fundraising letter writing campaign, an institution using a student-athlete's photo on social media, to a department using a crowdfunding site to raise funds for student-athletes to participate on a foreign tour.  For a promotional activity involving any student-athlete to be permissible, it must meet all the conditions outlined in Bylaw  

2019 NCAA Convention Legislation Chart

For a chart detailing the 2019 legislative proposals, including sponsor(s), intent and effective date, click here

Second Publication of Proposed Legislation (SPOPL)

Information related to the 2019 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) is now available on the NCAA website. 

Legislative Timeline

The legislative timeline for the remainder of the 2018-19 legislative cycle is summarized below. 

Nov. 1 : Deadline for amendments-to-amendments and all resolutions. All amendments-to-amendments (which do not increase the modification of the original amendment/proposal) and all resolutions must be received in the national office not later than 5 p.m. Eastern time Nov. 1. No amendments-to-amendments sponsored by the membership may be submitted after this date. The Presidents Council is authorized to submit further amendments-to-amendments at the Convention if it deems such action necessary, provided it is approved by two-thirds of the Council and copies are distributed before or during the Business Session. 

Nov. 15: The Official Notice will be available for distribution to the entire membership through a hard-copy mailing. The Official Notice includes all membership-sponsored legislation (as modified by a sponsor modification submitted by the Sept. 15 deadline), all Presidents-Council sponsored legislation, all properly submitted amendments-to-amendments and resolutions (submitted by the Nov. 1 deadline) and all position statements issued by the Division III Councils. 

Jan. 23-26, 2019: NCAA Convention: All delegates receive the NCAA Convention program when they register at the Convention. The Convention program contains the most up-to-date meeting schedule and other helpful Convention information. Changes of an editorial nature to the proposed legislation (as it appears in the Official Notice) will be noted for the membership on the Convention floor at the beginning of the Convention business session and will be distributed in a handout (if necessary).     

Student-Athlete Reinstatement

For student-athlete reinstatement decisions that involve withholding from competition as a condition, the student-athlete must fulfill the condition when he or she is otherwise eligible and during one of his or her four seasons of participation. Further, a student-athlete must fulfill the condition when he or she is medically cleared to compete by the institution. The withholding must be applied to the next regularly-scheduled contest(s). Scrimmage, exhibition or nontraditional segment contests may not be used to fulfill a withholding condition. 

Regional Rules Seminars

Constitution (Convention and Regional Rules Seminar Attendance) requires all Division III institutions to attend an NCAA Regional Rules Seminar (RRS) at least once every three years.  The three-year window for attendance includes attendance at the 2017, 2018 and 2019 RRS.  Any institution that did not send a representative in 2017 or 2018 should plan to attend the 2019 Regional Rules Seminars.  Registration will be available in spring 2019. Before the seminars, attendees are encouraged to review the LSDBi and RSRO training videos to prepare for on-site learning objectives. The 2018-19 RRS dates and locations: May 13-15 in Indianapolis; and June 3-5 in Denver. 


Emerging Leaders Seminar

The Emerging Leaders Seminar is a transformational professional development opportunity at the NCAA national office that provides effective leadership, educational, and transitional programming for more than 200 current graduate assistants and interns from member schools, conference offices, and affiliate organizations.  The 2019 seminar will be Feb. 6-8 in Indianapolis. Through this three-day program, participants will return to their current role with the applicable skills and knowledge that will help them succeed in the next steps to becoming a college athletics professional. Click here to watch college athletics administrators discuss how the NCAA Emerging Leaders Seminar (ELS) shaped their professional careers and provided immense opportunity for personal and professional growth. 

The application period is open, and interested participants should submit their applications through the NCAA Program Hub . The deadline is noon Eastern time on Friday Oct. 26. 

NCAA and NFL Coaches Academy

The NCAA and NFL Coaches Academy provides current, full-time college football coaches at NCAA member schools the opportunity to expand their knowledge and insight into the world of college football coaching. During the academy, the NCAA leadership development staff and the National Football League Player Engagement staff educate, and train selected participants in a variety of areas that encourage effective coaching and improve student-athlete well-being at both the college and professional levels.  Topical education and conversation during the academy may include: effective communication with campus and community constituents; the importance of building culture focused on the overall success of the student-athletes both on and off the field; budget management of a football program; coaching strategies and philosophies.

The 2019 NCAA and NFL Coaches Academy will take place in two parts, Feb. 6-7 and Feb. 8-10 in Tampa, Florida. Applications for the first part of the academy (Feb. 6-7) will be accepted until noon Eastern time Friday, Oct. 26 through the NCAA Program Hub . Coaches participating in the Feb. 8-10 programming will be identified and selected through consultation with the NCAA national office staff, administrators from within the membership, and members from affiliate organizations. 

DiSC Assessments Available

Use of the DiSC is strongly encouraged on member campuses. Participants gain personalized feedback on their specific leadership style, and student-athletes, coaches and administrators gain valuable understanding of everyone's unique behavioral style. Applying this knowledge can develop effective team dynamics, leadership, and communication among the group. 

In 2018-19, each Division III school interested in utilizing the DiSC resource will be provided assessments for up to 50 student-athletes, as well as 30 coaches or administrators, at no cost. Funding is limited, and requests will be allocated on a first-come, first-served basis. Click here, to learn more about the DiSC resource. 

Division III Diversity Grants

The Division III diversity grants provide funding to institutions and conference offices committed to enhancing ethnic minority and gender representation in athletics administration.  Proposals for the Ethnic Minorities and Women's Internship Grant and Strategic Alliance Matching Grant must be submitted via the NCAA Program Hub between noon Eastern time Sept. 14 and 5 p.m. Eastern time Jan. 30. More information can be found on the Division III Diversity Grants website.


Championships Managers

For an updated list of the 2018-19, championships sport managers, click here.

NCAA Playing Rules with Financial Implications

Click here for a the most recently updated chart detailing the NCAA future playing rules changes with a financial impact. Questions should be directed to Dan Calandro

Officiating Background Check Pilot Program

The NCAA and ArbiterSports staffs conducted three webinars in September to review how conferences may access the online program to view background checks of officials who registered on one or more of the fall and winter sports NCAA Central Hubs housed on the ArbiterSports website. If you have questions about accessing the program and/or need assistance in doing so, please contact Ben Brownlee.


Several committees conducted in-person meetings in September. 

Committee on Women's Athletics, September 5-6

Minority Opportunities Interest Committee, September 5-6

Championships Committee, September 9-11

Nominating Committee, September 13

Research Committee, September 20-21


Dates Meeting/Championships Location 
Oct. 1  Honors Committee Indianapolis, IN
Oct. 15-16 Management Council Indianapolis, IN
Oct. 23 Board of Governors Orlando, FL
Oct. 23-24 Presidents Council Orlando, FL
Oct. 28 Woman of the Year Dinner Indianapolis, IN 
Nov. 11-12 Student-Athlete Advisory Committee Indianapolis, IN
Nov. 12-13 Financial Aid Committee Indianapolis, IN
Nov. 15-17 Women's Volleyball Championship Pittsburgh, PA
Nov. 17Men and Women's Cross Country ChampionshipWinneconne, WI
Nov. 17-18Field Hockey ChampionshipManheim, PA
Nov. 30 - Dec. 1Men and Women's Soccer Championship Greensboro, NC
Dec. 4-5Committee on Student-Athlete ReinstatementIndianapolis, IN
Dec. 10-11 Competitive Safeguards and Medical Aspects of SportIndianapolis, IN
Dec. 15Football ChampionshipShenandoah, TX

This email was sent to Division III athletics direct reports, director of athletics, faculty athletics representatives, senior woman administrators, sports information directors, compliance directors, commissioners, assistant/associate commissioners, chancellors and presidents serving on NCAA committees, provisional, reclassifying and exploratory members, NCAA Division III Student-Athlete Advisory Committee members and selected NCAA staff members.

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