This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA listserv. We encourage athletics directors to share this communication with their athletics department members. Please contact Adam Skaggs
to include an item or share comments, and remember to check out the Division III governance homepage for the latest news and information.
Click here to access the updated annual Division III fact sheets, including the 2020-21 budget.
Division III recently released its 2019-20 Annual Report. This report highlights the major events, award recipients, team champions and other notable achievements from the past academic year.
2021 NCAA Convention
Registration for the 2021 NCAA Convention opened Tuesday, Oct. 27. The virtual 2021 Convention will occur the same week the Convention was originally scheduled (Jan. 12-16), and online educational programming will be offered throughout January. Key events include the State of College Sports (formerly the Plenary Session) on Tuesday, Jan. 12; the Honors Celebration on Wednesday, Jan. 13; and the Association-wide keynote address Thursday, Jan. 14. The Division III Issues Forum will be Thursday, Jan. 14. The Division III keynote address will occur the morning of Friday, Jan. 15, before the Division III legislative business session. Visit the
2021 Convention resource webpageto access this year’s Convention resources. Staff will post key information (for example, the Official Notice, legislative proposal Q&A guide and education session PowerPoint) on this page as it becomes available.
NCAA Ground Travel program for Championships
Schools will no longer be required to use Go Ground for championship ground transportation postseason. For 2020-21 championships, schools will have the ability to work directly with bus companies or use their regular-season providers. This transportation will be secured to and from the site of competition and any other transportation needs while competing in NCAA championships. Schools must use bus companies that meet NCAA safety standards. These safety standardscan be found on ncaa.org. Schools eligible for ground travel will receive reimbursement directly from the NCAA Travel Expense System.
Division III Health and Safety Survey
The Division III Management Council approved administering the Sport Science Institute health and safety survey again for Division III in 2020-21. The survey is designed to collect information on the administrative and organizational aspects of Division III sports medicine programs. Data from the survey will allow institutions to assess how they compare with peer institutions on issues related to athletics health care delivery and administration. Last year, close to 60% of the membership participated in this voluntary survey.
The survey is currently planned to be available to the Division III membership Dec. 1 through Jan. 12 and is to be completed by the institution’s athletics trainers/athletics health care administrators. The NCAA will make the aggregate and institutional survey data available through the Institutional Performance Program.
Division III Webinars
Webinars will be from 1:30 to 2 p.m. Eastern time on the following dates and topics:
Nov. 5 — Management and Presidents Council Meeting Updates.
Dec. 1 — 2021 NCAA Convention Legislation.
Feb. 2 — Convention Recap.
All past webinarPowerPoints are on the Division III website.
Championship Host Site Selections
For only the third time in its history, the NCAA undertook a site selection process where most of its championships were put out for bid at the same time. The Association made more than 450 selections of host sites for preliminary rounds and final sites of predetermined championships in Divisions I, II and III, with most to be held from 2022-23 through 2025-26. The NCAA received more than 3,000 bid submissions from NCAA member schools, conferences, sports commissions and cities vying to host predetermined rounds for 86 of the NCAA’s 90 championships. The sites were selected by the respective NCAA sports committees and
approved by the divisional competition oversight and championships committees. For the complete list of NCAA championship sites, click here.
Finalists announced for 2020 NCAA Woman of the Year Award
Nine former college athletes have been selected as finalists for the 2020 NCAA Woman of the Year Award. The nine finalists, three women from each NCAA Division, were selected for their outstanding achievements in academics, athletics, community service and leadership.
The Division III finalists:
DeAnna Hernandez, Texas Lutheran.
Arielle Johnston, Salisbury.
Emma Morgan-Bennett, Swarthmore.
The finalists and Top 30 honorees will be celebrated, and the 2020 NCAA Woman of the Year will be announced during a virtual awards show Friday, Nov. 13. The show will be streamed on the NCAA Twitter account, on ncaa.org/woty and by ESPN.
Read more about each finalist here. You can also watch ESPN analyst, Hall of Fame basketball player and 1995 NCAA Woman of the Year Rebecca Lobo announce the finalists here.
LGBTQ OneTeam Program
Schedule your virtual Division III LGBTQ OneTeam Program today. The program assists participants in recognizing the importance of LGBTQ inclusion in college athletics and identifying strategies and best practices to ensure a more LGBTQ-inclusive athletics department and conferences. Over 55 trained facilitators from Division III institutions across the country are available to deliver the program virtually, with no cost associated. To learn more details or to request a free virtual or in-person session for your student-athletes, coaches and/or administrators, click here.
Congratulations to the Division III Athletics Direct Report Institute 2021 cohort. Twenty athletics direct reports were selected to attend the sixth annual ADR Institute, to be conducted virtually Jan. 13-14, in conjunction with the 2021 NCAA Convention. The purpose of the program is to engage Division III ADRs in best practices to oversee and manage athletics departments and to improve the relationships between ADRs and their presidents, athletics directors and conference commissioners. Click here to see the 2021 cohort.
TheNew FAR Orientation is
scheduled for Feb. 18-20. The event has moved to a virtual format. Faculty athletics representatives with less than two years of experience are invited to apply for the program, which focuses on understanding the Division III model of athletics and exploring the role of a Division III FAR. Also, participants will have the opportunity to establish goals for engagement in the role. Applications are being accepted on NCAA Program Hub until Nov. 15, with selection announcements made by Dec. 1. Contact Leah Kareti with any questions.
Finals are approaching, as are the holidays. Students who have been physically on campus likely will be heading home soon. Equip parents with strategies for talking to their students. That means considering parent-based interventions detailed in CollegeAIM, as well as getting collegeparentsmatter.org in the hands of parents.
Rewatch the webinar from March 14, 2018, with national expert Rob Turrisi as he discusses the outstanding findings from his parent-based intervention, and from April 8, 2020, with national expert Amaura Kemmerer on ways to engage parents.
November Webinar Feature
All 360 Proof users are invited to monthly learning collaborative webinars to network with peer institutions and learn from national experts in the field of high-risk alcohol use prevention. An invitation to register is emailed one week before each webinar.
Please consider joining us Nov. 18 for the 1 p.m. session, “The Impact of Alcohol on Depression and Suicide in Athletes,” presented by Ashwin Rao, M.D., FAMSMM, associate professor in the school of medicine and team physician at the University of Washington, as well as team physician of the Seattle Seahawks.
The Sport Science Institute released a frequently asked questions resource related to the Core Principles of Resocialization of Collegiate Basketball. The FAQ includes more focus on the recommendations, such as the impact of the guidelines on Divisions II and III, guidance for student-athletes returning from winter breaks, and protocol for back-to-back games in one weekend, among other related topics. It also provides updated guidance for testing, differentiating high transmission risk sports that are played indoors versus outdoors.
COVID-19 Guidance for Multiple Teams in the Same Location
To assist member schools finalizing plans for the upcoming college basketball season, the NCAA has released new recommendations to guide planning for COVID-19 mitigation when multiple teams are competing in the same location, including multiple-team events. The Multiple Teams in Same Location guidance is important to mitigate the risk of infection across multiple teams in a shared environment. Key takeaways include:
The event site should create a bubble for all activities and all on-site rooms, including locker room facilities and dining services.
Testing expenses are the responsibility of the individual school before departure and are then the responsibility of the event operator.
Although public health authorities may determine if spectators are allowed for competitions, crowds should be spaced properly and should not exceed 25% capacity.
Guidance and Recommendation for Basketball Game Day Operations
The guidance addresses the period from when student-athletes and other team personnel arrive at the competition site through the competition. The considerations include physical distancing, face coverings, cleaning and disinfecting, hydration, towels, layouts for team benches and scorers’ tables, facility planning, locker rooms, equipment and other protocols. The recommendations do not address travel, testing and officiating.
Medical Care and Coverage at Away Events
The Sport Science Institute recently released two documents to provide guidance to the membership on existing institutional obligations, and relevant considerations, related to the provision of medical care and coverage for NCAA student-athletes who are participating in school-sponsored practice and competition at locations other than their home institutional facilities. The Board of Governors approved these documents for dissemination in August.
The guidance does not
create any new legislative or policy obligations for the membership. It is intended to remind and clarify for members that there are existing legislative and/or policy responsibilities related to medical care and coverage for NCAA student-athletes who are participating in school-sponsored practice and competition at locations other than their home institutional facilities and to provide guidance with respect to related risks and considerations. To appropriately address the identified potential gap in care, each member institution should consider the evaluative steps as outlined in the primary guidance document. In addition, a frequently asked questions document is provided to further clarify interpretation and application of independent medical care legislation.
Deadline Approaching: Winter Sports Schedules and Rosters
Schedule and roster links for select winter sports are active on the NCAA stats site. The NCAA staff recognizes the uncertainty and changing circumstances surrounding the upcoming season. However, the staff would like to begin collecting data for all contests currently scheduled for active teams.
Step-by-step instructions are available to walk you through the entire process. You will be able to make schedule changes throughout the season using the “Edit Schedule/Update Results” link that will go live once all schedules are reconciled. Please submit what you know at this point, and then add or change details during the season as needed.
Schedule Deadline: The deadline for submitting schedules is 5 p.m. Eastern time Wednesday, Nov. 4. Even if you auto-upload a schedule, you MUST log into the system to add neutral-site locations and fully submit your schedule. Your schedule WILL NOT be completed until this has been done. Please see the Presto or Sidearm directions for additional help. If schedules are not yet available for your teams, you can manually enter the contests later using “Edit Schedule/Update Results” link.
Roster Deadline: The roster form should be updated before each team’s first contest. Please review the instructions for more information.
The fifth annual College Sports Information Directors of America Membership Recognition Week date is set for Jan. 20-26. This week is an opportunity for those who interact with collegiate sports information and athletics communication directors to observe and celebrate the impact
these individuals have on intercollegiate athletics. Click here for the CoSIDA Week promotional kit, which includes recommendations and best practices for a number of constituencies in collegiate athletics to recognize SIDs.
Division III and D3SIDA Recognition Award
Congratulations to Brian Magoffin, director of athletic communications at Springfield College, on receiving the 2020 Fall Division III and D3SIDA Recognition Award. The selection committee of D3SIDA members chose Magoffin’s feature “My Story, My Truth.” The series was exceptionally well done, and Division III and D3SIDA applaud the work and efforts. Award winners receive a $1,500 credit to attend Division III Day held in conjunction with the annual CoSIDA Convention.
The Division III and D3SIDA Recognition Award is a partnership between the Division III governance staff and the Division III Sports Information Directors of America. The recognition program is part of the Division III Identity Initiative. It seeks to honor the best news releases, feature articles, videos, blogs and other materials produced by Division III campus and conference athletics communication offices to portray the Division III identity and student-athlete experience.
The next submission period opens mid-November and closes Feb. 15. For more details on the recognition award, click here.
Division III Identity Initiative 10-Year Anniversary
Division III’s Identity Initiative was introduced in 2010 to sharpen the division’s identity and to enable schools and conferences to more effectively explain why they prefer to compete in Division III. The initiative has been guided by a strategic-positioning platform, describing Division III as a place where student-athletes can “follow your passions and develop your potential,” within an approach that combines rigorous academics, competitive sports and an opportunity to pursue other interests. The 2020-21 academic year marks the 10-year anniversary of the initiative. The Division III staff intends to
recognize the impact of this initiative with the help of the membership from mid-January to the conclusion of Division III Week in April 2021. For more information on the Identity Initiative, click here.
Bridgewater College (Virginia) is the recipient of the October Division III Diversity Spotlight Initiative. The athletics department in partnership with the department of student life hosted what potentially is the largest NCAA LGBTQ OneTeam training session to date involving all Bridgewater first-year student-athletes. With approximately 250 attendees in both virtual and in-person settings, Eagle first-year student-athletes were able to identify strategies and best practices to ensure all individuals may participate in an athletics climate of respect and inclusion, regardless of sexual orientation, gender identity or gender expression.
Click here for more details.
To submit an initiative for consideration for November, email Louise McCleary
with a brief statement (no more than 500 words) as to why your school or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is Nov. 21.
Diversity Tip of the Month
As one of its core values, the NCAA believes in and is committed to an inclusive culture that fosters equitable participation for student-athletes and career opportunities for coaches and administrators from diverse backgrounds. In further recognizing and acting upon this value, the NCAA is increasing efforts to provide opportunities to student-athletes with education-impacting and physical disabilities
. For academic eligibility purposes, the NCAA defines a disability as a current impairment that has a substantial educational impact on a student’s academic performance and requires accommodation. Click here to learn more.
NIRSA Soccer Skills
— All college and university students are eligible to submit videos on Instagram for this virtual competition Oct. 26-Nov. 19. All of these competitions can be easily made Unified, and NIRSA is accepting Special Olympics Unified submissions (include both #NIRSASoccerSkills and #UnifiedGeneration). Connect with local Special Olympics athletes and work on making your own video to submit – the more creative the better!
Contact Your Special Olympics State Office
— Probably one of the best things you can do is reach out directly to the Special Olympics state program and see what opportunities it has locally. Student-athletes can reach out to the state where their school is located or the state that they reside in if they are accessing school remotely. The link has general state contact information, but the attached document will have the person specifically responsible for college and university activation listed.
The NCAA Division III Special Olympics Spotlight Poll is a storytelling initiative on ncaa.org/D3SpecialOlympics. It features new stories each month that highlight a Division III and Special Olympics joint activity or event. The story with the highest number of votes on the 25th day of each month is the winner. That school or conference receives $500 to use for its next Special Olympics event. Written and digital submissions both are accepted. Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, email email@example.com.
There were no submissions for the November Special Olympics Spotlight Poll.
Communicating with PSAs:As athletics recruiting continues, we’re taking time this month to provide a refresher on the types of communication you can have with prospective student-athletes.
The foundational rules that govern most recruiting communication are electronic communications (Bylaw 13.02.11) and publicity (Bylaw 13.10). The rules are not meant to deter/inhibit the normal (nonathletics) recruiting practices of the school. For example, an admissions office can publicize a PSA’s visit to campus provided the same manner of publicity is done for prospective students generally (220.127.116.11). Further, nonathletics staff members can publicly engage via social media with a PSA in the same manner they would with any other prospective student.
At its core, communication between a coach and a PSA must be private — that includes any text message or messages on a social media outlet. When we think about the timing of public
communication with PSAs, we are focused on three benchmarks: the timeframe before the PSA has made a financial deposit, the timeframe after receiving the financial deposit but before May 1 of the PSA’s senior year in high school and, finally, after receipt of the financial deposit and after May 1.
The exception for social media platforms does not allow for free public communication with PSAs. Instead, it allows athletics staff members to friend/follow a PSA on social media. It also permits athletics staff members to take actions of approval (liking/retweeting/favoriting/etc.) on content generated by other users of the platforms. Content created by an athletics staff member account, or any of the accounts listed above, is still subject to the public communications timeline/benchmarks. When in doubt, tap, don’t type!
Resource: A social media resource
has been developed to help you respond to the more common issues and questions surrounding social media and recruiting.
New Division III Official Interpretation
The Division III Interpretations and Legislation Committee confirmed that nontraditional coursework (for example, distance learning, correspondence, extension, Internet/virtual courses) may be used to satisfy the full-time enrollment requirements for practice or competition in a manner that this is consistent with established institutional policy used to determine the full-time enrollment status for all students. [References: NCAA Division III Bylaw 18.104.22.168 (requirement for practice or competition); Bylaw 22.214.171.124.6.2 (enrolled in graduate program — practice or competition); Bylaw 126.96.36.199 (correspondence, extension,
credit-by-examination and online courses)]
The Emerging Leaders Seminar, a
transformative virtual programming opportunity, will take place Feb. 3-5. Applications for the program open Nov. 2 and will remain open until 5 p.m. Eastern time Nov. 30. This virtual offering will provide leadership, educational and transitional programming for current graduate assistants and interns from NCAA member schools, conference offices and affiliate organizations.
The three-day program educates, develops and connects selected participants and equips these early career professionals with the skills necessary to accelerate their career progression in college sports. Leadership development will create an engaging curriculum and collaborative virtual space where participants will connect and grow as the next generation of college athletics leaders.
Division III Diversity Grants
Division III diversity grants provide funding to members committed to enhancing ethnic minority and gender representation in athletics administration and assistant coaching positions. Proposals for all grants must be submitted via NCAA Program Hub by 5 p.m. Eastern time Jan. 29.
Division III offers the Ethnic Minorities and Women's Internship Grant, the Strategic Alliance Matching Grant and the Coaching Enhancement Grant. To access the guidelines for these three grants, view selection committees, browse scoring rubrics and sample applications, and look up current and past recipients, go here.
This email was sent to NCAA Division III presidents and chancellors that serve on Division III committees, athletics direct reports, directors of athletics, faculty athletics representatives, senior woman administrators, sports information directors, directors of compliance, commissioners, assistant/associate commissioners, national SAAC, provisional, reclassifying and exploratory members based on contact information in the NCAA Directory.
National Collegiate Athletic Association, 700 W. Washington St., Indianapolis, IN 46204 US