This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA listserv. We encourage athletics directors to share this communication with their athletics department members. Please contact Louise McCleary to include an item or share comments, and remember to check out the Division III governance
homepage for the latest news and information.
In August, the Division III governance staff hosted an educational webinar regarding the NCAA Transfer Portal, which, specifically addressed permission to contact, and another webinar on DIII University, which highlights the sexual violence prevention module. The webinar PowerPoints include step-by-step instructions on how Single Source Sign-On administrators can provide access as well as helpful information and resources related to both the NCAA Transfer Portal and DIII University.
Podcast with Dan Dutcher, Vice President for Division III
Issues in Division I may generate headlines, but the NCAA encompasses more than just the Association’s highest profile athletics programs. Division III institutions, typically smaller and with thinner athletics budgets, navigate an entirely different set of issues. Listen as Dan Dutcher, NCAA vice president of Division III, offers his perspective on all things Division III with Jack Ford. To listen, click here.
2020 NCAA Convention
Registration for the 2020 NCAA Convention opens Tuesday, Sept. 10. NCAA members should register by Wednesday, Oct. 9 to get the lowest registration rate ($325). The Convention will be Jan. 22-25 in Anaheim, California. Key events include the Honors Celebration on Wednesday, Jan. 22; the NCAA Plenary Session on Thursday, Jan. 23; and the Association-wide Luncheon on Friday, Jan. 24. The Division III Issues forum will occur Friday morning, while the Division III legislative business session will be Saturday morning, Jan. 25.
Apply Now: Division III Student Immersion Program
For the fifth year, Division III will support 40 ethnic-minority students to attend the 2020 NCAA Convention Jan. 22-25 in Anaheim, California. The application process is available on Program Hub, titled “2020 Division III Student Immersion Program”. The application closes at 5 p.m. Eastern time Sept. 30
. Ethnic-minority students, preferably juniors and seniors with a strong interest in a career in Division III athletics (coaching and/or administration), are encouraged to apply. Final selections will be announced in early October. At the Convention, the students will be exposed to Division III, its members and the governance process. In addition to the scheduled Division III programming, there will be welcome and debriefing meetings, an assigned mentor and a DiSC session. The goal is to help diversify the division by building a pipeline of ethnic-minority candidates who have an interest in Division III coaching and/or administration.
Division III Health and Safety Survey
The Division III Management Council approved administering the Sport Science Institute health and safety survey as a Division III pilot for 2019-20. The survey is designed to collect information on the administrative and organizational aspects of Division III sports medicine programs. Data from the survey will allow institutions to assess how they compare with peer institutions on issues related to athletics health care delivery and administration.
The survey will be available to the Division III membership Dec. 1 through Jan. 12 and is to be completed by the institution’s athletic trainers/athletics health care administrators. The NCAA will make the aggregate and institutional survey data available through the Institutional Performance Program. The Management Council will review the aggregate survey results and feedback from participants during its July 2020 meeting to determine if the survey instrument was suitable and beneficial for Division III institutions in assessing the medical care they provide to their student-athletes.
Division III Student Attendees at 2020 NCAA Convention
Do you have a student from your institution who is planning to attend the 2020 NCAA Convention? The student registration fee is $50, and students must register for Convention and lodging in the same manner as all other delegates. (
Note: Students serving on the national Division III Student-Athlete Advisory Committee, SAAC associate members or students selected through the Division III Student Immersion Program will be registered for the Convention through a different process.) Click here for a chart that identifies programming the staff and Division III SAAC believe will be beneficial to Division III student attendees.
Each year the Division III Strategic Planning and Finance Committee (SPFC) updates and approves the division’s strategic plan and budget. The strategic plan serves many purposes. It begins with the Division III Philosophy Statement to establish the framework from which the division’s programs, resource allocations, and regulatory decisions are made. It summarizes the division’s strategic priorities by outlining what must be accomplished in the current year of the budget biennium for the division to be successful. The plan also highlights all the programs and services offered for the division.
The plan benefits from membership feedback provided through the division-wide survey conducted every five years. The strategic plan is a living document that the committee updates and forwards to the Management and President Councils for approval before the start of each new budget cycle. Please click here to access the 2019-20 strategic plan.
Attestation of Compliance
Effective Aug. 1 and due no later than Oct. 15, an institution’s president/ chancellor and athletics director are required to attest (via video and electronic form) to certain compliance obligations via the NCAA Learning Portal. The school’s Single-Source Sign-On administrator will give the president or chancellor and director of athletics access to the Learning Portal and assign the course.
To learn more about this process, you are invited to participate in an upcoming WebEx one-hour webinar training session. These webinars are designed specifically for the school’s Single-Source Sign-On administrator; however, anyone is welcome to join. The webinars are scheduled on the following days (all times listed are Eastern) and can be accessed by clicking the link next to the date:
During the webinar, NCAA staff will walk through how to set up your school’s president or chancellor and director of athletics in the Learning Portal, assign the courses and highlight the system features.
Click here for additional information in the upper right blue box titled “Attestation of Compliance Obligations.”
NCAA Division III Webinars
The next Division III webinar will be 1:30 to 2 p.m. Eastern time, Tuesday, Sept. 3. The topic will be an overview of how to submit a championship bid.
Future webinars will be conducted from 1:30 to 2 p.m. Eastern time on the following dates:
Oct. 1 – NCAA.org Navigation.
Nov. 5 – NCAA Transfer Portal, Part II: Transfer Tracer
Each webinar will be limited to the first 250 participants. All past webinar PowerPoints are on the Division III website.
NCAA Championships Site Selection and Bid Process
The NCAA recently announced the start of its 2022-26 championship site selection campaign. The NCAA is seeking hosts and sites for 86 of the 90 NCAA championships each year over four academic years, spanning 2022-23 through 2025-26. While information has been available at ncaa.org/bids, the bid portal is now open. The NCAA championships staff will host a seminar Sept. 18 in Indianapolis for institutions, conferences, sports commissions, local organizing committees and others to provide more information about bidding. Click here for full release.
The timeline for the bid process is:
Aug. 26: Bid portal opened and specifications available on ncaa.org/bids.
Feb. 3: Bid responses due. Mar.-Sept.: Committee deliberations, recommendations and approvals Oct. 23: Hosts/sites announced
For a list of the 2019-20 championships sport managers, click
2019-20 Identity Initiative Purchasing Website
Directors of athletics and conference commissioners (as well as athletics administrators who have been designated as institutional representatives) soon will receive from Source One Digital an email invitation to use a new $500 credit for the Division III Identity Initiative Purchasing website during 2019-20. This year's site continues to have banners, T-shirts, and giveaways that can be co-branded.
The link for the purchasing website is ncaadiii.sourceoneordering.com, and it will be available starting Tuesday, Sept. 10. You also can access the site through MyApps. Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password). Assistance with logging in, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Kristen Zeedyk at Source One Digital.
All 360 Proof users are invited to monthly learning collaborative webinars to network with peer institutions and learn from national experts in the field of high-risk alcohol use prevention. An invitation to register is circulated one week in advance of each webinar. Please hold the time (all Eastern) to share and learn with your peers!
1 p.m. Wednesday, Sept. 18: Jason Kilmer, University of Washington, Cannabis/Marijuana and Possible Impacts to Student-Athletes.
3 p.m. Monday, Oct. 21: Jeff Linkenbach, The Montana Institute, Positive Community Norms.
1 p.m. Wednesday, Dec. 4: Tom Fontana, University of Vermont, Alcohol and Team Bonding.
3 p.m. Tuesday, Mar. 10: Byron Zamboanga, Smith College, Why Do Student-Athletes Drink?
1 p.m. Wednesday, Apr. ;8: Amaura Kemmerer, Northeastern University, Engaging Parents as Partners in Prevention.
To complement the Association-wide policy on preventing catastrophic injury and death in collegiate athletes, the NCAA Sport Science Institute distributed the recently created video titled “Preventing and Treating Exertional Heat Stroke”. This resource was developed and produced by Douglas Casa, Ph.D., CEO of the Korey Stringer Institute and Professor of Kinesiology at the University of Connecticut. In the video instruction is provided for both medical personnel and coaching staffs about recognizing early signs of heat illness and the actions that should be taken in such circumstances. Support for the production and
distribution of this video was provided by the National Football League, which also provided permission for this distribution to NCAA member schools. (video link here)
myPlaybook: The Freshman Experience
The SSI is pleased to announce that myPlaybook: The Freshman Experience, is now available for the 2019-20 academic year on a first come, first served basis at no charge to the membership. This web-based resource is a seven-module online educational curriculum designed specifically for first year and transfer student-athletes to promote student-athlete well-being through healthy behavioral strategies. The curriculum, developed in partnership with the Institute to Promote Athlete Health and Wellness at UNC Greensboro, provides interactive educational modules that support the student-athlete wellness efforts of member schools. (
myPlaybook link here)
Sexual Violence Prevention Tool Kit
The SSI updated resource entitled: “Sexual Violence Prevention: An Athletics Tool Kit for a Healthy and Safe Culture-Second Edition.” The initial document was released and endorsed by 20 higher education organizations and NCAA committees in 2016 and has recently been updated with important new information and pertinent changes since the legal and higher education landscape around sexual violence has evolved significantly. The goal of this second edition remains to address this important issue and provide athletics departments with appropriate tools and collaborative strategies to support a safer campus environment. (Download the second edition here)
Membership Directory Update
The NCAA membership directory has been expanded to include an option to add your institution’s director of mental health care services/counseling services. The director of mental health care services/counseling services is the mental health professional that oversees mental health care services to student-athletes. If your institution has this position, please identify the individual in one of the methods listed. If your institution does not have this or a similar position, you may disregard these instructions.
Institutions may submit the name and contact information of their designated director of mental health care services/counseling in one of two ways:
Email Erin Irick at firstname.lastname@example.org and provide the name and email address of the designee; or
Go to ncaa.org and select My Apps on the far right. Within the Apps listing, select NCAA Directory. Once you gain access, look up your institution from the appropriate membership category. You can view the details of the personnel listings by clicking the individual names. Use the "Change Request" link at the top right corner of the page to make a change. Once you submit your change request, you will be able to view your changes within three business days.
The Division III and D3SIDA recognition award is a partnership between the Division III governance staff and the Division III Sports Information Directors of America (D3SIDA) to recognize the best work by athletics communication directors portraying the Division III identity and student-athlete experience. The recognition program is part of the Division III Identity Initiative. It seeks to honor the best work - including news releases, feature articles, videos, blogs and other materials - produced by Division III campus and conference athletics communication offices. Submissions for the next award are due Oct. 15
. For more details on the recognition award, click here.
Pacific Lutheran University is the recipient of the August Division III Diversity Spotlight Initiative. Its athletics department hosted the first-ever regional collegiate training in collaboration with Ross Initiative in Sports for Equality (RISE), bringing together administrators from colleges throughout the Pacific Northwest to tackle issues of diversity, identity, and inclusion. Click here
for more information.
The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives occurring on Division III campuses and in conference offices. All selected recipients receive $500 toward their next diversity initiative. To submit an initiative for consideration for September, email Louise McCleary, with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is Sept. 21.
Diversity Tip of the Month
APPLY TODAY: LGBTQ OneTeam Facilitator Program
The Division III LGBTQ Working Group is pleased to announce its second Division III LGBTQ OneTeam Facilitator Program. This program is for nonstudent, full-time employees in Division III athletics who would like to facilitate a future LGBTQ OneTeam program on their campus or in their conference. The facilitator training will occur Dec. 18-19 in Indianapolis. Thirty participants will engage in a train-the-trainer workshop. All expenses will be covered by the NCAA. The application titled “Division III OneTeam Facilitator Program – December 2019” will be available in Program Hub from Sunday, Sept. 1, to 5 p.m. Eastern time Tuesday, Oct. 15. Anyone who is interested in participating may apply directly. Please direct questions to Jean Merrill, NCAA director of inclusion.
The Division III Student-Athlete Advisory Committee (SAAC) initiated its partnership with Special Olympics in 2011. The purpose of the partnership is to enhance the lives of Division III student-athletes and Special Olympics athletes through a mutual learning experience; provide a platform for recognition of Special Olympics athletes and Division III student-athletes within their communities; and raise awareness of Special Olympics, its programs and services. This past summer marked the eight-year anniversary of Division III SAAC’s partnership with Special Olympics. National SAAC member Annabelle Feist of Williams College
talks about what makes hosting Special Olympics events so rewarding. To view, click here.
Division III student-athletes across the country are encouraged to participate in existing Special Olympics events, create their own events, or otherwise serve to support Special Olympics organizations. The activities pursued by student-athletes will vary in each state and region, tailored to best use the student-athletes' time and local resources. Since the beginning of our partnership, over 400 Division III institutions and 44 conference offices have dedicated more than 420,000 total hours and have raised over $330,000 for Special Olympics. This partnership has touched the lives of approximately 115,000 Special Olympics athletes
and 70,000 Division III student-athletes. During 2018-19, Division III reached an all-time-high of participation from the membership. Exactly 104 Division III institutions submitted Special Olympics report forms in the 2018-19 academic year. In addition to the outstanding turnout for reports, the division also saw the largest amount of total dedicated hours (50,137) since the launch of the partnership.
The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative on ncaa.org/D3SpecialOlympics. It features new stories each month that highlight a Division III and Special Olympics joint activity or event. The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Written and digital submissions both are accepted. Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging.To submit a story for consideration, email email@example.com.
As recruiting gets underway for the academic year, it is important to understand the rules surrounding the types of visits that prospective student-athletes make to your campus. This month we are focusing on the official and unofficial visit legislation.
Number of opportunities. While Bylaw 126.96.36.199 says that an institution may only pay for one official visit to campus per prospective student-athlete (PSA), Bylaw 13.7.1 says that a PSA may finance as many unofficial visits as the student wants.
Visit Unrelated to Recruitment. What happens if another department on campus (e.g., admissions) offers benefits not listed in 13.7? Does the visit automatically change to an official visit? The answer is no, if the benefits provided are available to all prospective students generally, or to a specific group for a purpose unrelated to athletics. Additionally, the athletics department cannot be involved in arranging the visit (Bylaws 188.8.131.52, 184.108.40.206 and 13.7.3).
Transportation. According to Bylaw 13.5.3 the only permissible transportation that a school can provide on an unofficial visit is to off-campus practice/competition sites or other institutional facilities. However, a tour of the city/area around campus would not be permissible. For official visits, entertainment may be provided within a 30-mile radius of the institution and a coach could provide a PSA a tour of the surrounding area in conjunction with such entertainment.
Food. Bylaw 220.127.116.11. permits an institution to provide up to three meals to a PSA on an official visit provided those meals are on campus. The institution is allowed to purchase a meal for the PSA from an off-campus vendor (for example, a restaurant) and have the PSA eat it on campus, as long as the meal is comparable to normal student life. If all on-campus dining facilities are closed, the school may provide off-campus meals on an official visit. For unofficial visits, a meal may be provided in the school’s on-campus dining facility. If all of those facilities are closed, an off-campus meal may only be
provided if it’s the institution’s normal policy to provide a meal to any prospective student in similar circumstances (Bylaw 18.104.22.168.1).
Other Benefits. NCAA staff is often asked about seating arrangements at games in conjunction with official or unofficial visits. While it is permissible to provide complimentary admission to athletics events, the seating provided to the PSA and those accompanying the PSA must be in the general seating area (Bylaws 22.214.171.124 and 126.96.36.199).
Figure 13-1 in the manual gives a more complete list of the differences between official and unofficial visits, and Requests/Self-Reports Online (RSRO) is always an option for those detail-heavy visit questions. Happy recruiting!
2020 Legislative Proposals
During its July meeting, the Management Council voted to recommend sponsorship of two governance proposals (adding acrobatics and tumbling and women’s wrestling as emerging sports); reviewed the membership sponsored proposals and reaffirmed its sponsorship of several other governance proposals.
The 2020 legislative proposals that have been fully and properly sponsored, as of Aug. 29, include the following:
Reduce waiting period for provisional membership process. To amend legislation related to the Division III provisional process as follows: (1) For non-NCAA members, reduce the provisional process from four to three years; (2) Expect that process will continue to include a one year exploratory membership requirement; (3) Specify that while a waiver of exploratory membership will remain in place, there will no longer be a waiver during the provisional process; (4) Specify that if an institution is unable to gain full active membership within this time frame, there is a one-time opportunity to repeat a year in question, through recommendation of the Membership Committee.
Reduce waiting period for reclassifying membership process. To amend legislation related to the Division III reclassifying process as follows: (1) For current NCAA members reclassifying to Division III, reduce the number of years in the reclassifying process from four to two years; (2) Expect that process will continue to include a one year exploratory membership requirement; (3) Specify that if an institution is unable to gain full active membership within this time frame, there is a one-time opportunity to repeat a year in question, through recommendation of the Membership Committee.
Out-of-season leadership programming. To allow student-athletes serving in a team leadership capacity to voluntarily participate in leadership programming involving general, athletics-related content/information outside the declared playing season with any member of an institution's coaching staff, provided the content of the programming does not include any: a) Field, floor, or on-court activity; b) Setting up offensive or defensive alignment; c) Chalk talk; d) Lecture on or discussion of strategy related to the specific-sport of the student-athlete(s); e) Activities using equipment related to the sport; f) Discussion or review of game films, motion pictures or
videotapes related to the sport; or g) Any other athletically related activity.
Exception expenses provided by the institution for practice and competition for Golf and Swimming and Diving. To allow an institution to provide practice expenses in the sports of Golf and Swimming and Diving during an official vacation period regardless of location.
Snack and nutritional supplements incidental to participation. To specify that an institution may provide snacks and permissible nutritional supplements to student-athletes as a benefit incidental to participation in intercollegiate athletics.
Athletics Diversity and Inclusion designee. To specify that an active member institution or conference shall designate an athletics diversity and inclusion designee to be the primary contact and conduit for information related to diversity and inclusion.
Sports classified as Division I. To permit Division III member institutions with Division I sports to apply all Division I legislation, except Bylaw 15 (financial aid), to the Division I sports.
Conference composition and provisional members as core members. To specify that institutions in years three and four of the NCAA Division III provisional and reclassifying membership process may count toward the requisite seven institutions necessary to constitute a conference provided there are at least four active member institutions.
Women’s Equestrian. To add Equestrian as an emerging sport for women and establish legislation related to playing and practice seasons and membership.
Acrobatics and tumbling as an emerging sport. To add acrobatics and tumbling as an emerging sport for women and establish legislation related to playing and practice season and membership.
Women’s wrestling as an emerging sport. To add women's wrestling as an emerging sport for women and establish legislation related to playing and practice seasons and membership.
2020 Convention – Division III Proposed Legislation
The 2020 NCAA Convention Division III Initial Publication of Proposed Legislation (IPOPL) is now available to the membership. The initial publication includes the proposal that is sponsored by the Division III membership. The 2020 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) which will contain proposals sponsored by the Division III governance structure in addition to the membership-sponsored proposal, will be made available online to the membership Sept. 23. The 2020 NCAA Convention Division III Official Notice, which will include final versions of proposed legislation, will be available to Convention attendees Nov. 15
, in both printed and online formats. Please contact the academic and membership affairs staff at the NCAA national office (317-917-6222) if you have any questions.
Amendment to Amendment Procedures
For consideration at the 2020 NCAA Convention, amendments-to-amendments must be received in the NCAA national office (via submission on LSDBi) not later than 5 p.m. Eastern time Nov. 1. In addition, the following procedures should be observed:
Amendments to proposals contained in the 2020 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) may be submitted by active members in accordance with the division-specific provisions of NCAA Constitution 5.3.4.
Institutional submissions: Any 20 or more Division III institutions may submit amendments-to-amendments, provided all sponsoring institutions are active members. An amendment-to-amendment must be submitted in the name of the institution by the chancellor or president or the chancellor or president's designated representative. [Note: The chancellor or president must provide written notification (before the Nov. 1 deadline) to the NCAA national office of any individual designated to assert sponsorship of a legislative proposal on behalf of the institution.]
Conference submissions: The chancellor or president of two or more-member conferences with voting privileges may submit amendments-to-amendments on behalf of their active conference members. Conference-submitted amendments-to-amendments must be signed by the chair of the conference's presidential administrative group or at least two chancellors or presidents of the conference's member institutions if the conference has no presidential administrative group.
An amendment-to-amendment may not increase the modification of the original proposal.
The Division III diversity grants provide funding to institutions and conference offices committed to enhancing ethnic minority and gender representation in athletics administration. Proposals for the Ethnic Minorities and Women’s Internship Grant and Strategic Alliance Matching Grant must be submitted via the NCAA Program Hub between noon Eastern time Sept. 16 and 5 p.m. Eastern time Jan. 31. More information can be found on the Division III Diversity Grants website.
The NCAA Postgraduate Internship Program application for the 2020-21 intern cohort is now available on the NCAA Program Hub. Division III urges you to notify talented young professionals, recent graduates, and current student-athletes interested in pursuing a career in intercollegiate athletics about the internship program and encourage them to apply to this transformational career development opportunity. The application deadline is 5 p.m. Eastern time Sept. 6.
Reminder: Educational Programming Available for New Chancellors and Presidents
NCAA staff is available to help orient new chancellors and presidents to college sports through the Chancellors and Presidents Engagement Program. Engagement opportunities can range from webinars to on-campus visits. The program is geared toward chancellors or presidents in their first two years on campus. Contact Gretchen Miron for more information or to set up an engagement.
Click here for the recently updated chart detailing the NCAA future playing rules changes with a financial impact. Questions should be directed to Dan Calandro.
Soccer Playing Rules
Click here for important soccer playing rules information for the 2019 season, including an update to the interpretations on hydration breaks.
In July 2017, the Baseball Rules Committee proposed that beginning with the 2020 NCAA Championship season, the bat barrel color between the 18-inch mark to the end cap must be of a predominantly contrasting color to the color of the baseball (white).
This email was sent to NCAA Division III chancellors and presidents currently serving on committees, athletics direct reports, director of athletics, faculty athletics representatives, senior woman administrators, athletics communication directors, senior compliance administrators, commissioners, assistant/associate commissioners, provisional, reclassifying and exploratory members and DIvision III SAAC, based on contact information in the NCAA Directory.
National Collegiate Athletic Association, 700 W. Washington St., Indianapolis, IN 46204 US