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NCAA Division III

This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national Student-Athlete Advisory Committee, conference commissioners and the National Association of Division III Athletic Administrators electronic mailing list.  We encourage athletics directors to share this communication with their department members.  Please contact Louise McCleary to include an item or share comments, and remember to check out the Division III governance homepage for the latest news.


Division III Identity Video

Division III recently released a new NCAA Division III Identity Video.   To download click here . The video features student-athletes demonstrating an understanding of the Division III philosophy and sharing with viewers what makes the division unique.  Institutions and conference offices can use this three-minute video in multiple ways (for example, recruiting events, the admissions office, board presentations, on streamed events, athletics websites, social media and more).  Note that three separate 30-second Identity Initiative videos also will be released by mid-September. If you have any questions, contact Adam Skaggs

Division III LGBTQ Resources

The Division III LGBTQ Working Group recently released the LGBTQ Nondiscrimination Policy Guide and mailed an LGBTQ-inclusion promotion kit to every institution and conference office to help member institutions and conferences establish and maintain welcoming environments on their campuses.  The promotion kit includes the initiative's "ONETEAM " logo.  Institutions and conference offices are encouraged to use the #d3oneteam hashtag when posting photos and comments on their social media platforms.  Click here for information about the LGBTQ Working Group or contact Jean Merrill with any questions. 


Hot Topics

360 Proof Updates

SSI Updates

Diversity Spotlight

Special Olympics

AMA Updates

Educational Information

PROP Updates

Committee Updates

Key Dates

2019 NCAA Convention

Registration for the 2019 NCAA Convention opens Wednesday, Sept. 12.  NCAA members should register by Thursday, Oct. 11, to get the lowest registration rate ($275).  Convention will be held Jan. 23-26 in Orlando.  Key events include the Honors Celebration Wednesday, Jan. 23; the Special Olympics unified event and the NCAA Plenary Session (including the Association-wide vote to add public members to the Board of Governors) from 4:30 to 6:45 p.m. Thursday, Jan. 24, and the Association Luncheon Friday, Jan. 25.  The Division III Issues Forum will occur Friday morning, while the Division III legislative Business Session will occur Saturday morning, Jan. 26.

Apply Now:  Division III Student Immersion Program

For the fourth year, Division III will support 40 ethnic-minority students to attend the 2019 NCAA Convention Jan. 23-26 in Orlando.  The application process is available on Program Hub, titled "2019 Division III Student Immersion Program".  The application closes at 5 p.m. Eastern time Sept. 30 .  Ethnic- minority students, preferably juniors and seniors with a strong interest in a career in Division III athletics (coaching and/or administration), are encouraged to apply.  Final selections will be announced in early October.  At the Convention, the students will be exposed to Division III, its members and the governance process.  In addition to the scheduled Division III programming, there will be welcome and debriefing meetings.  The goal is to build a pipeline of ethnic-minority candidates who have an interest in Division III coaching and/or administration in an effort to diversify the division.

Division III Student Attendees at 2019 NCAA Convention

Do you have a student from your institution who is planning to attend the 2019 NCAA Convention?  The student registration fee is $50, and students must register for Convention and lodging in the same manner as all other delegates.  Note: Students serving on the national Division III Student-Athlete Advisory Committee, SAAC Associate Members or students selected through the Division III Student Immersion Program will be registered for the Convention through a different process.  Click here for a chart that provides some programming the staff and Division III SAAC believe is beneficial to Division III student attendees.  

Championships Managers

For a list of the 2018-19 championships sport managers, click here.

Participation Request:  NCAA Injury Surveillance Program

At its July meeting, the Division III Management Council endorsed a strategic plan to increase participation in the NCAA Injury Surveillance Program (ISP).  The ISP is a data collection initiative designed to track and analyze medical illnesses and injuries that result from sport participation. The NCAA's Sport Science Institute partners with the Datalys Center, an independent non-profit research organization, to manage the ISP and to help inform injury prevention policies and practices in college sport. 

With 75 percent of the Division III membership able to submit the information, but less than 10 percent participating, the Council requests that each institution report data on two teams during the 2018-19 academic year.  Reporting benefits include the following: 

  • Enhancing the quality of student-athlete care by furthering scientific research regarding top health and safety risks; 
  • Ten continuing education credits per year for athletic trainers who submit the data; 
  • An opportunity to contribute to NCAA national health and safety policies and sport rule changes; and 
  • Access to current data that can inform injury prevention practices.  

To learn more about how your school can participate in the ISP, click here.  An FAQ resource is also available.

NCAA Division III Webinars

The next Division III webinar will be from 1:30 to 2 p.m. Eastern time, Tuesday, Sept. 4.  The topic will be a championships mock selection. 

Future webinars will be conducted on the following dates from 1:30 to 2 p.m. Eastern time:

  • Oct. 2 - Student-athlete graduation rate reporting.
  • Nov. 6 - Management and Presidents Councils updates.
  • Dec. 4 - Academic and Membership Affairs - review of 2019 NCAA Convention legislation.

Each webinar will be limited to the first 250 participants. All past webinar PowerPoints are on the Division III website. 

Managing Director of Inclusion

Katrice Albert, NCAA executive vice president of inclusion and human resources, announced Amy Wilson will serve as the inaugural managing director of inclusion.  In this role, Wilson, who most recently served as the director of inclusion, will be responsible for providing leadership and strategy to promote equitable participation for student-athletes, career opportunities for coaches and administrators and cultivate an inclusive culture at the national office. This role enables programming and education that supports the foundation that is needed for a socially responsive and just culture.

Strategic Plan

Each year the Division III Strategic Planning and Finance Committee (SPFC) updates and approves the division's strategic plan and budget.  The strategic plan serves many purposes.  It begins with the Division III philosophy statement to establish the framework from which the division's programs, resource allocations, and regulatory decisions are made. It summarizes the division's strategic priorities by outlining what must be accomplished in the current year of the budget biennium for the division to be successful.  The plan highlights all the programs and services offered for the division.  The plan also benefits from membership feedback provided through the division-wide survey conducted every five years.  The strategic plan is a living document that the committee updates and forwards to the Management and President Councils for approval before the start of each new budget cycle.  Please click here to access the 2018-19 strategic plan.

Financial Reporting System

On Sept. 15, institutions will have the opportunity to submit athletics finance information voluntarily to the NCAA via the Financial Reporting System (FRS).  The submission deadline is Jan. 15.  For institutions that have never submitted or have stopped submitting the data, please consider participating this year. While a little more than half of Division III institutions voluntarily submitted athletics finance data via the FRS last year, that marked a decrease in participation from over 80 percent just four years ago.

This data is important:

  • It forms the basis for the finance component of an institution's Division III Institutional Performance Program (IPP), the free self-assessment and benchmarking tool released last year.  Click here to see the benefits of the IPP.
  • It forms the basis for the Division III revenues and expenses report, an annual report of Division III athletic departments' financial information.  The latest report can be found here.
Contact Maria DeJulio or Katrina Buell with questions.  Additional information can be found here.

2018-19 Identity Initiative Purchasing Website

Directors of athletics and conference commissioners (as well as athletics administrators who have been designated as institutional representatives) soon will receive from Source One Digital an email invitation to use a new $500 credit for the Division III identity initiative purchasing website during 2018-19.  This year's site continues to have banners, t-shirts, and giveaways that can be co-branded.  The site also now includes Gameday the DIII Way and ONETEAM LGBTQ items.

The link for the purchasing website is, and it will be available Monday, Sept. 10. You also can access the site through MyApps. Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password).  Assistance with logging in, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Amy Byrnes at Source One Digital.


Monthly Prevention Tips

  • New students have arrived!  It is an opportunity to make sure you are distributing helpful policies.  Take an audit of what policies are in place (and/or how they're working) through the 360 Proof Campus Self-Study in Center Point.
  • Want to watch videos at work?  And count them as work?  Re-watch the Aug. 21, 2015, and Sept. 11, 2015, webinars on Center Point addressing start-of-the-year content.
  • Get your 360 Proof webinars for the upcoming academic year on your calendar - you don't want to miss these!
  • If you're at a school where fall sports involve tailgating, be mindful of messages sent to your students when it involves alumni, particularly if the sense is that there's no enforcement of policies.  Be mindful of messages sent to your students if they're the ones tailgating and there doesn't seem to be much enforcement.  The bottom line?  There are opportunities for enforcement/education.  Re-watch the March 8, 2016, webinar on strategies to address tailgating.

SAVE THE DATE!  2018-19 Webinar Schedule

All 360 Proof users are invited to monthly learning collaborative webinars to network with peer institutions and learn from national experts in the field of high-risk alcohol use prevention. An invitation to register is circulated one week in advance of each webinar.  Please hold the time (all Eastern) to share and learn with your peers!  Questions about 360 Proof?  Email:

  • 1 p.m. September 18, "Overlap of Alcohol & Sexual Assault: Implications for Prevention," featuring Jen Jacobsen, Assistant Dean of Students and Director of Wellness and Prevention, Grinnell.
  • 3 p.m. October 24, "Delivering Brief Interventions to All Student Athletes," featuring Brian Bowden, Lead BASICS counselor, Dartmouth. 
  • 1 p.m. November 28, "Risk Factors, Protective Factors, and Norms Among First-Year Athletes," featuring  David Wyrick,  director of the Institute to Promote Athlete Health & Wellness,  UNC Greensboro.
  • 1 p.m. February 6, "College AIM Version 2: Updates and Implications for 360 Proof," featuring Jessica Cronce, associate professor; director of, family and human services, Oregon.
  • 3 p.m. March 12, "Pregaming and Drinking Games:  Implications for Work with Student-Athletes," featuring  Byron Zamboanga,  professor of psychology, Smith.
  • 1 p.m. April 10, "Looking Back and Looking Forward:  Lessons Learned in Evaluating Prevention," featuring David Anderson, professor, director of the Center for the Advancement of Public Health, George Mason.
Contact Leah Kareti with any questions.


2018-19 Drug-Testing Resources

Earlier this summer, the Sport Science Institute announced the release of the following resources as part of its annual drug-testing and education efforts:

2018-19 NCAA Drug-Testing Program: This resource for athletics administrators provides detailed information about the NCAA drug-testing process. Three hard copies of this resource were mailed to each school's athletics health care administrator.

2018-19 NCAA Drug Policies brochure: This resource for student-athletes provides information about NCAA banned drugs. One hundred copies of this brochure were mailed to athletics health care administrators to disseminate to first-year student-athletes.

2018 NCAA Football Data Task Force Executive Summary

In February 2018, the NCAA SSI hosted the 2018 Football Data Task Force in Indianapolis. The executive summary of the task force is now available here.   

CSMAS June Meeting Report

The full report from the June 2018 Committee on Competitive Safeguards and Medical Aspects of Sports meeting is now available here

NCAA Concussion Safety Protocol Template

To assist schools in their compliance with updated concussion management legislation, the SSI has created a Concussion Safety Protocol Template that includes all components of the NCAA Concussion Safety Protocol Checklist. The template is available as a Microsoft Word document that allows schools to personalize highlighted areas of the document or to edit the document to fit the individual needs of their institution. To learn more or to download the template, click here.


With no new submissions, there will be no diversity spotlight recipient for August.

The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices.  All selected recipients receive $500 toward their next diversity initiative.  To submit an initiative for consideration for May, email Louise McCleary, with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is Sept. 21.


Special Olympics 50 for 50th Challenge

This summer marked 50 years of Special Olympics! In honor of this milestone and in celebration of our partnership with this incredible organization, the national Division III Student-athlete Advisory Committee has initiated the 50 for 50th Challenge. Each Division III institution is challenged to have at least 50 student-athletes participate in a Special Olympics event(s) from Aug. 1, 2018 to Feb. 28, 2019. Institutions should report their Special Olympics participation in the 50 for 50th Challenge via the Division III Special Olympics website . All institutions that complete the challenge will receive a prize, and the three institutions with the highest percentage of student-athlete participation will face off in the March 2019 Special Olympics Spotlight Poll. The institution with the most votes in the Spotlight Poll will be declared the champion during the 2019 Division III Week and receive a special grand prize. For more information on the 50 for 50th Challenge, click here.

Division III and Special Olympics also have joined forces to present 50 profiles honoring the unified work of the NCAA, Division III and Special Olympics. To follow the conversations, use the hashtag #d3SO50for50th for more profiles and Division III/Special Olympics activities.

Spotlight Poll

The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on .  It features new stories each month that highlight a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Both written and digital submissions are accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email

August Winner

After 654 total votes "Pacific Lutheran Swimming Programs Volunteer and Compete With Special Olympic Athletes" won the August Special Olympics Spotlight Poll by gathering 76 percent of the total votes! Pacific Lutheran will receive $500 to use for its next Special Olympics event. To submit a story for consideration, email

September Nominees

Here are the stories for the September Special Olympics poll:

Click here to vote starting Tuesday, Sept. 4. The winner will be selected Sept. 26, 2018.


Rule of the Month

Sport Sponsorship and Membership Requirements. NCAA Bylaw 20.11.3 requires a Division III member institution to sponsor a minimum number of sports based on the institution's enrollment. The institution must sponsor at least one male or mixed team and at least one female team in every sport season. Additionally, any sport used to meet these sport sponsorship requirements must meet the minimum contest and participant requirements in Bylaw

For team sports, an institution must engage in a minimum number of intercollegiate contests each year. These are contests against the varsity programs of four-year, degree-granting collegiate institutions. Competition against a collegiate institution's club team may not be used in meeting the minimum number of contests (Bylaw For individual sports, the institution's team must have a minimum number of participants in each contest that is counted toward meeting the minimum-contest requirements. For example, in the team sport of soccer, an institution must participate in at least 13 intercollegiate contests for that sport to count towards meeting sport sponsorship requirements. While in the individual sport of tennis, the team must participate in at least 10 contests with at least six participants competing in each of those contests.

For a contest to count towards meeting the minimum number of contests, the institution's team must participate in and complete the contest. Those contests that are scheduled, but are cancelled or not completed, based on the playing rules for that sport, shall not be counted (Bylaw

Division III Official Interpretation

Student-Athlete Participation in an Institutionally Sponsored Recreation League (III). Date Issued: July 19, 2018. Date Published: August 13, 2018. The NCAA Division III Interpretations and Legislation Committee determined that student-athletes may participate in a recreation league specific to their sport that is sponsored by their institution provided the institution conducts the league wholly outside of the athletics department and the league does not benefit the athletics department. [References: NCAA Division III Bylaws (sports camps and clinics and other athletics events), (athletically related activities), (fundraising activities as follows), 17.1.5 (out-of-season athletically related activities), (involvement of coaching staff), sports camps and clinics and other athletics events), official interpretations (03/27/14, Item No. 2-d), (02/25/13, Item No. 2-b), (04/22/16, Item No. 2-a) and educational columns (01/14/16, Item No. 6) and (06/17/11, Item No. 3)]

2019 Convention - Division III Proposed Legislation

The 2019 NCAA Convention Division III Initial Publication of Proposed Legislation (IPOPL) is now available to the membership. The initial publication includes the proposal that is sponsored by the Division III membership. 

The 2019 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) which will contain proposals sponsored by the Division III governance structure in addition to the membership-sponsored proposal, will be made available online to the membership on Sept. 23

The 2019 NCAA Convention Division III Official Notice, which will include final versions of proposed legislation, will be available to Convention attendees Nov. 15, in both printed and online formats.  Please contact the academic and membership affairs staff at the NCAA national office (317-917-6222) if you have any questions.

Amendment to Amendment Procedures

For consideration at the 2019 NCAA Convention, amendments-to-amendments must be received in the NCAA national office (via submission on LSDBi) not later than 5 p.m. Eastern time Nov. 1. In addition, the following procedures should be observed: 

  1. Amendments to proposals contained in the 2019 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) may be submitted by active members in accordance with the division-specific provisions of NCAA Constitution 5.3.4. 
  2. Institutional submissions: Any 20 or more Division III institutions may submit amendments-to-amendments, provided all sponsoring institutions are active members. An amendment-to-amendment must be submitted in the name of the institution by the chancellor or president or the chancellor or president's designated representative. [Note: The chancellor or president must provide written notification (before the Nov. 1 deadline) to the NCAA national office of any individual designated to assert sponsorship of a legislative proposal on behalf of the institution.] 
  3. Conference submissions: The chancellor or president of two or more-member conferences with voting privileges may submit amendments-to-amendments on behalf of their active conference members. Conference-submitted amendments-to-amendments must be signed by the chair of the conference's presidential administrative group or at least two chancellors or presidents of the conference's member institutions if the conference has no presidential administrative group. 
  4. An amendment-to-amendment may not increase the modification of the original proposal. 

Student-Athlete Reinstatement Update

The student-athlete reinstatement staff reminds institutions that all student-athletes are required to sign a case-specific Buckley statement for each reinstatement or waiver request submitted on their behalf. The case-specific Buckley statement is generated in the "Signatures" tab for each reinstatement or waiver request in the Requests and Self-Reports Online (RSRO) system and includes the student-athlete's name, case type and case number. It is distinct and separate from the standard Buckley statement student-athletes sign before athletics participation at the beginning of each academic year. To avoid delays in case processing, please make sure to upload the correct Buckley statement with every reinstatement or waiver request.


Division III Diversity Grants

The Division III diversity grants provide funding to institutions and conference offices  committed to enhancing ethnic minority and gender representation in athletics administration.  Proposals for the Ethnic Minorities and Women's Internship Grant and Strategic Alliance Matching Grant must be submitted via the NCAA Program Hub between noon Eastern time Sept. 14 and 5 p.m. Eastern time Jan. 30. More information can be found on the Division III Diversity Grants website.

NCAA Postgraduate Internship Program

Based in Indianapolis, the NCAA Postgraduate Internship Program provides on-the-job learning experience at the national office to college graduates of NCAA-affiliated schools who are passionate about a career in college sports administration. Applications close at 5 p.m. Eastern time Sept. 14 on the NCAA Program Hub . The NCAA offers yearlong internships within several focus areas at the national office, including administrative services, championships, marketing, communications, leadership development, executive, inclusion, governance, public relations and regulatory affairs. To access the application, browse job descriptions and read testimonials from current and former postgraduate interns, visit the Postgraduate Internship Program website here.


NCAA Playing Rules with Financial Implications

Click here for a chart detailing NCAA future playing rules changes with a financial impact.  Questions should be directed to Dan Calandro.

Men's Lacrosse

The 2018 survey results can be accessed by clicking here.


Several committees conducted in-person meetings in August. 

Board of Governors, August 7

Presidents/Chancellors Advisory Group, August 7 

Presidents Council, August 8

Joint D3CA/NADIIIAA Leadership Meeting, August 20-21


Dates Meeting/Championships Location 
Sept. 5-6    Committee on Women's Athletics Indianapolis, IN
Sept. 5-6 Minority Opportunities and Interest Committee Indianapolis, IN
Sept. 9-11 Championships Committee Indianapolis, IN
Sept. 13 Nominating Committee Indianapolis, IN
Sept. 20-21 Research Committee Indianapolis, IN 
Sept. 20-21 Interpretations and Legislative Committee Indianapolis, IN
Oct. 1 Honors Committee Indianapolis, IN
Oct. 15-16 Management Council Indianapolis, IN
Oct. 23Board of GovernorsOrlando, FL
Oct. 23-24 Presidents CouncilOrlando, FL
Oct. 28Woman of the Year DinnerIndianapolis, IN
Nov. 11-12 Student-Athlete Advisory Committee (SAAC)Indianapolis, IN
Nov. 12-13Financial Aid CommitteeIndianapolis, IN
Nov. 15-17Women's Volleyball ChampionshipPittsburgh, PA
Nov. 17Men and Women's Cross Country Championship Winneconne, WI
Nov. 17-18Field Hockey ChampionshipManheim, PA
Nov. 30 - Dec. 1 Men and Women's Soccer ChampionshipGreensboro, NC

This email was sent to Division III directors of athletics, faculty athletics representatives, senior woman administrators, athletics direct reports, sports information directors, senior compliance administrators, commissioners, associate and assistant commissioners, presidents and chancellors  currently serving on Division III and Association-wide committees, Division III National SAAC Members, and selected NCAA staff members.

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