NCAA Division III
MONTHLY UPDATE // ISSUE NO. 141 // JULY 2017

This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national SAAC, conference commissioners and the NADIIIAA listserv.  We encourage athletics directors to share this communication with their athletics department members.  Please contact Louise McCleary to include an item or share comments, and remember to check out the Division III governance homepage for the latest news and information.


HOT TOPICS

Division III Compliance Forms

The 2017-18 Division III compliance forms are now available. The forms are in a fillable PDF format that enables users to type into the form. Institutions should make sure to save the document to a folder or desktop before completing the form, or work will not be saved. 

2018 Convention Amendment Procedures

Information related to submitting proposed legislative amendments for the 2018 NCAA Convention is now available on the NCAA website.  In particular, please note the deadline for the submission of amendments sponsored by the membership is not later than 5 p.m. Eastern time July 15. As a reminder, at least one of the two sponsors of a conference-sponsored amendment or at least 10 of the 20 individual institutional sponsors must meet the July 15 deadline.  The effective date of the proposed legislation will be August 1, 2017, unless an alternative date is given.  All materials can be accessed by clicking on the following link.

HIGHLIGHTS

Hot Topics

ADR Updates

CoSIDA Updates

360 Proof Updates

SSI Updates

Diversity Spotlight

Special Olympics

AMA Updates

Educational Information

PROP Updates

The NCAA Record

Committee Updates

Key Dates

Title IX Resource

On June 23, 2017, Title IX celebrated its 45th anniversary. In conjunction with the anniversary, the Office of Inclusion released "45 Years of Title IX: The Status of Women in Intercollegiate Athletics ." Each president/chancellor, director of athletics, faculty athletics representative, senior woman administrator, sports information director, and conference commissioner received an electronic version of the report. The report's purpose is to highlight progress girls and women have made in athletics since the passage of Title IX and to show the areas that need improvement. With an emphasis on both gender and race/ethnicity, the report brings together multiple research findings that focus on participation opportunities, resource allocation and leadership positions. 

In a related event, Title IX pioneers Dr. Christine Grant and Dr. Charlotte West's last appearance together, these Title IX pioneers spoke to an audience of over 500 at the 2017 NCAA Inclusion Forum in Providence, Rhode Island. To watch their session and to learn more about their trailblazing experiences in advocating for women in intercollegiate athletics, click here.   

For more information on Title IX turning 45, go to the NCAA's Title IX at 45 landing page

ACTION REQUEST: Sport Sponsorship and Demographic Form

The Sport Sponsorship and Demographic Form is open for completion.  Completing the form is a membership requirement, which must be submitted by August 1.  Access to the site is through the NCAA single source sign-on.  The instructions and frequently asked questions documents found within the site will guide the user through each area of the form.  If you have additional questions please contact Maria DeJulio.

Career Next Steps.

Prior to the NCAA Career in Sports Forum held in Indianapolis, Division III, in coordination with the Office of Inclusion, successfully held the inaugural Career Next Steps program.  The program provided a day and a half of professional development programming for 18 minority students who previously participated in the Division III Student Immersion Program.  Participants explored potential careers in college sports with an emphasis on Division III.  Next year's program will be held in conjunction with the 2018 Career in Sports Forum in Indianapolis.

"Gameday the DIII Way" Sportsmanship and Game Environment Project

Throughout 2016-17, the Sportsmanship and Game Environment Working Group focused on improving the behavior of parents and fans and developed a Division III game environment program in conjunction with the Disney Institute.  The goal of "Gameday the DIII Way" is to achieve better fan decorum at Division III athletics events by providing a consistent level of expectations and guest service throughout the division.  For more details on the program and the latest timeline, visit the Division III Sportsmanship webpage

ACTION REQUEST:  SAAC Advisor Contact Information

The Division III National SAAC members need your help in ensuring that they can effectively reach campus SAAC advisors.  To facilitate this request, please update your sports-sponsorship form, and ensure that the category of 'Student-Athlete Advisor' is up to date with the administrator that oversees your institution's SAAC.  If you have already completed your sports-sponsorship form, but need to update this field in the directory, you may do so by clicking on 'change request' in the upper right-hand corner of your institution's NCAA directory page.

New Division III Governance Intern

In mid-June, the Division III Governance team welcomed Jori Jasper, a 2017-18 NCAA Post-Graduate Intern.  She graduated from University of Hawai'i at Monoa with a bachelor of business administration degree in entrepreneurship, marketing and international business.  She was a four-year member, and one-time team captain, of the softball team.  She received a master's degree in sociology, a masters of business administration and a juris doctor degree, all from the University of Hawaii.

FUNDING AVAILABLE: Identity Initiative Purchasing Website

Two months remain to use the $500 credit provided to current active and provisional member schools and conferences for use on the 2016-17 Division III Identity Initiative Purchasing Website. The site offers materials like co-branded banners, backdrops, unique signage, T-shirts and other products to promote your affiliation with Division III, as well as items to help activate our partnership with Special Olympics.  Schools and conferences can use the credit by August 31 to buy anything on the purchasing website. The link is ncaadiii.sourceoneordering.com (no "www" or "http" needed).  Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password).  While approximately two-thirds of Division III schools have not yet used this year's credit, the summer months are a great time to place orders. Assistance with logging in to the site, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Amy Byrnes at Source One Digital.

ATHLETICS DIRECT REPORT (ADR) UPDATES

Applications are now being accepted for the third annual Athletics Direct Report (ADR) Institute.  This event will take place January 17-18, 2018, at the NCAA Convention in Indianapolis.  The purpose of the program is to engage Division III ADRs in best practices to oversee and manage athletics departments and to improve the relationships between ADRs and their presidents, athletics directors and conference commissioners.   The two-day program includes both networking opportunities and interactive discussions with ADR peers and other expert presenters.  Event details are available here. Each ADR participant will receive a registration fee waiver to the NCAA Convention to continue their professional development. The Institute also provides travel, meals and lodging for all participants. Applications are being accepted via Program Hub from June 15 through August 31 and may be completed by conference commissioners, institutional presidents or chancellors, athletics directors, and athletics direct reports. Each multi-sport conference is guaranteed one participant per year.  Please contact Leah Kareti with any questions.

CoSIDA UPDATES

The 4th Annual Division III Day at the CoSIDA Convention in early June was a tremendous success.  Over 175 sports information directors from across the country came to Orlando to receive a full-day of professional development programming.  Session topics included crisis management, social media, structuring your weekend and communication basics.  For the session's PowerPoint slides, click here .  Overwhelmingly, the participants noted the programming and networking were beneficial.  The 2018 Division III Day is slated for late June in Washington, D.C. - in conjunction with the annual CoSIDA Convention.

360 PROOF UPDATES

Did you know that 360 Proof offers tools to help you strategically plan your campus's approach to reducing high-risk alcohol use?  Planning tools are organized in an eight-step process, with sample agendas and worksheets to help you accomplish each step.  To access these tools, visit 360proof.org and click "Join Now" to start your own 360 Proof account.  Please contact Leah Kareti with any questions, or to schedule an orientation. 

SPORT SCIENCE INSTITUTE (SSI) UPDATES

CSMAS Guidance on Football Recommendations

The Committee on Competitive Safeguards and Medical Aspects of Sports provided additional guidance for the Year-Round Football Practice Contact Recommendations preseason practice sessions and no-football practice days via a teleconference in April. To read the full report, click here.

Mental Health Best Practices Strategies

This fall, the Sport Science Institute will host the Task Force to Advance Mental Health Best Practices Strategies. This meeting is a follow-up to the original Mental Health Task Force and will identify strategies and resources that support the implementation of the Mental Health Best Practices. Additional information and outcomes of the task force will be shared following the event.

Health Promotion Resource

This summer, the Sport Science Institute will launch myPlaybook: The Freshman Experience, an online educational curriculum designed specifically for freshmen to promote student-athlete well-being through healthy behavioral strategies. This free web-based resource will provide a curriculum of interactive educational modules that support the student-athlete wellness efforts of member schools. The curriculum includes a core module for alcohol, banned and recreational drugs as well as supplemental modules for mental health, sexual violence prevention and time management. Additional modules on sleep wellness, hazing prevention and sport nutrition are expected to be released in the spring of 2018.More information will be shared closer to the release of the modules. Schools may register for myPlaybook: The Freshman Experience and start planning their educational curriculum now by clicking here.

First NCAA-DoD CARE Consortium Publication Released

The first publication from the NCAA-Department of Defense Grand Alliance CARE Consortium was released this spring in the Sports Medicine journal. The document, which describes the background, design and methodology for the historic CARE Consortium concussion study, is available on the NCAA website here.

NCAA Concussion Safety Facts

This summer, the Sport Science Institute will release updated concussion safety fact sheets for student-athletes and coaches. These revised educational resources will address emerging data from the NCAA-DoD CARE Consortium study and are the result of input from medical, scientific and health education experts and the Divisions I, II and III NCAA Student-Athlete Advisory Committees.  Upon release, electronic and print copies of the fact sheets will be shared with Division III member schools.

ACTION REQUEST: Athletics Health Care Administrator Designation

As a provision of NCAA Independent Medical Care, Division III schools are required to designate an athletics health care administrator (AHCA) by August 1. The athletics health care administrator will play an administrative role serving as the primary point of contact to assure schools have knowledge of and are compliant with NCAA health and safety legislation and interassociation recommendations. To designate an AHCA, schools may email Erin Irick with the name and email address of their designee. To view an educational briefing document that contains more information about the role of the athletics health care administrator and possible designees, click here

New Drug Education and Prevention Resources

A new Substance Abuse Prevention Tool Kit will be available this summer for athletics department staff and their campus colleagues to support efforts to reduce substance abuse and promote healthy choices, fair competition and a positive environment for college athletes. This resource will be mailed and emailed to campuses along with the 2017-18 NCAA Drug-Testing Program guide. You can find more information about the tool kit and drug testing guide later this summer on the SSI website.

DIVERSITY SPOTLIGHT INITIATIVE

The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices.  During the summer months, we will not recognize an institution or conference regarding a diversity related event, program or initiative.   We will resume the spotlight initiative in September.   

SPECIAL OLYMPICS

Spotlight Poll

The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics .  It features new stories each month that highlight a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Both written and digital submissions are accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email d3specialolympics@ncaa.org.

June Winner

After 1,232 total votes, Maine Maritime Academy Athletics Hosts Seventh Annual Bocce Tournament won the June Special Olympics Spotlight poll by gathering 40 percent (498) of the total votes! Maine Maritime will receive $500 to use for its next Special Olympics event. To submit a story for consideration, please email d3specialolympics@ncaa.org.

July Nominees

Here are the stories for the July Special Olympics poll:

Click here to vote starting Saturday, July 1. The winner will be selected July 25, 2017.

ACADEMIC AND MEMBERSHIP AFFAIRS (AMA) UPDATES

Rule of the Month

Summer Participation on Outside Team Tours. Per Bylaw 17.29.2 (Sanctioned Outside-Team Tours), an outside team that includes student-athletes from more than one member institution may participate in international competition in any sport on a foreign tour. However, if an outside team includes more than the maximum number of student-athletes from the same member institution, that outside team's tour must be certified as an institutional foreign tour. Specifically, the outside team tour will trigger the use of the member institution's once-in-three-year institutional foreign tour opportunity (Bylaw 17.29.2.1-Institutional Foreign-Tour Limitations). For reference, the maximum number of student-athletes from an institution who may participate in international competition on the same outside team is as follows:

Baseball - 4                   Gymnastics - 2               Softball - 4 
Basketball - 2               Ice Hockey - 4               Swimming and Diving - 5 
Cross Country - 2         Lacrosse - 5                 Tennis - 2 
Fencing - 4                   Rifle - 2                         Track and Field - 7 
Field Hockey - 5           Women's Rowing - 4     Volleyball - 2 
Football - 5                   Skiing - 4                       Water Polo - 4 
Golf - 2                         Soccer - 4                     Wrestling - 5

Division III Rules Test

The 2017-18 NCAA Division III Rules Test will be available to the membership August 1, 2017. Simultaneously, the 2016-17 test will no longer available. The 2017-18 test is administered online and may be accessed through the MyApps page on NCAA.org. Administering the test online allows users and the NCAA national office the ability to view incorrect answers and use these results to gauge educational needs. The 2016-17 NCAA Division III Rules Test PowerPoint will also be available on August 1 and may be accessed using the same link as the rules test. The PowerPoint may be used as a resource to supplement educational needs.  As a reminder, all head coaches and any athletics administrators with compliance responsibilities must take the rules test annually. Institutions must file a secondary violation for failure to adhere to this annual requirement. Questions relating to the rules test should be directed to Tonya King-Aguster.

Regional Rules Seminar Perfect Attendance-10th Anniversary

The Division III Membership Committee wishes to recognize the following institutions that have attended a Regional Rules Seminar or Division III Conference Rules Seminar for all 10 years since the beginning of seminar attendance reporting in 2007:

  • College of Wooster;
  • Colorado College;
  • Morrisville State College;
  • Plattsburgh State University of New York; and
  • The University of Chicago. 

Congratulations and the committee applauds your efforts.


EDUCATIONAL INFORMATION

NCAA Committee Service

Currently the Division III Nominating Committee is seeking nominations for several governance committees.  Click here to view the information related to openings on Management Council, Championships Committee, Financial Aid Committee, Interpretations and Legislation Committee, Membership Committee, Nominating Committee and Strategic Planning and Finance Committee.  Click here to self-nominate no later than August 4, 2017.

Woman of the Year Nominations

The NCAA Woman of the Year award honors graduating female student-athletes who have distinguished themselves throughout their collegiate careers in the areas of academic achievement, athletics excellence, service and leadership. This year, NCAA member colleges and universities have nominated 544 female student-athletes - the most ever in program history. Of the 544 nominees, 198 are from Division III institutions. 

Conference offices play an integral role in identifying top candidates for the 2017 Woman of the Year. Conferences may recognize up to two nominees if at least one of the nominees is a woman of color or international student-athlete. Conferences should email their nominee's name(s) and school(s) to Jessica Duff by 5 p.m. Eastern time Friday, July 14. The Top 30 Woman of the Year honorees will be recognized, and the 2017 Woman of the Year announced, at an awards dinner at the Westin Indianapolis Sunday, October 22, 2017.  Questions about Woman of the Year? Contact Jess Duff, assistant coordinator for inclusion, at 317-917-6137.  

2017-18 NCAA Postgraduate Internship

NCAA leadership development and human resources have announced the 2017-18 NCAA postgraduate internship class. Overall, 31 interns were selected for the 12-month positions at the national office in Indianapolis. The interns started work June 12. The NCAA postgraduate internship has exposed participants to the inner workings of college sports and higher education from the national perspective for more than 25 years. The internship provides an experience participants might eventually bring to careers as full-time athletics administrators on college campuses or in athletics conference offices. Four former Division III student-athletes - Catherine Krawiec (FDU-Florham / field hockey), Gabrielle Nottage (Denison / women's basketball), Joe Weber (UT-Dallas / soccer), Greg Woods II (Springfield / men's volleyball) were chosen as part of this year's cohort.

Click here to see the complete list of the newest NCAA postgraduate internship class and to read their biographies. For more information about the program, click here . The application for the 2018-19 class opens August 14, 2017.

2017 NCAA Pathway Program

Five Division III senior-level athletics administrators, who have committed to becoming directors of athletics, have been selected to participate in the 2017 NCAA Pathway Program. A committee that includes current athletics administrators and past program attendees, across all NCAA divisions, selected Andrew Gavin (Centre), Crystal Gibson (St. Mary's Maryland), Angel Mason (Pomona-Pitzer), Michelle Morgan (St. Thomas Minnesota) and Kelly Williams (The College of New Jersey) for the yearlong experiential learning opportunity. Click here to see the complete list of Pathway participants.

NCAA Chancellors and Presidents Engagement Program

The Chancellors and Presidents Engagement Program provides valuable information, resources and information on how to advocate for student-athlete success. New, full-time chancellors and presidents are encouraged to participate in an engagement opportunity within the first year of taking office. For more information, visit the website and to schedule an engagement session, contact Ali Teopas.

2017 Student-Athlete Leadership Forum

The annual NCAA Student-Athlete Leadership Forum, with more than 300 student-athletes, coaches, administrators and faculty in attendance, will take place November 16-19, 2017, in Washington, D.C.  Click here for more information about eligibility, nomination process, deadlines and additional FAQs.  Student-athletes selected to attend the Leadership Forum will return to campus with invaluable leadership skills, the experience of exploring the relationship between personal values, core beliefs and behavioral styles, and a thorough understanding of the NCAA, the different divisional perspectives and the valuable role of Student-Athlete Advisory Committees (SAAC).

Top 10 Award

Nominations for the Today's Top 10 Awards is now open.  Nominations will be accepted from late May to early August for student-athletes. This award is given to 10 student-athletes who ended their athletics eligibility in the 2016-17 academic year, and who have brought distinction to themselves, their schools and college sports. The awards will be presented at the Honors Celebration during the 2018 NCAA Convention in Indianapolis.  Follow the link here to view the Today's Top 10 Award selection criteria.  Award nominations are submitted through the NCAA Program Hub and are due by 5 p.m. Eastern time Friday, Aug. 4.  Questions about the award? Contact Sharon Tufano, NCAA committee coordinator. 

PROP UPDATES

ArbiterSports/NCAA - Central Registration Hub Fees

The 2017-18 registration fees for officials to register on the NCAA central hubs, which are located on the ArbiterSports website, are available here.  Please contact Dan Calandro with any questions. 

Officiating Background Check Pilot Program

The NCAA will enter the third year of a three-year background check pilot program during the 2017-18 academic year. The following sports have been added to the pilot program in all three divisions: football, women's volleyball and men's and women's basketball. Only those officials who consent to and satisfy the background check will be considered for selection to work the NCAA championships. The background checks conducted during the pilot program include a check of the national sex offenders' registry and a criminal record search. 

Beginning with men's and women's basketball in September, tentative plans are for conference offices to have access to the results of the background checks for officials in these two sports. Details will be distributed to all conference commissioners within the next couple of weeks and an educational webinar will be offered in early August.

Women's Lacrosse Rules Survey

The 2017 women's lacrosse rules survey is now available. For more information, click here.

THE NCAA RECORD

See the latest appointments, promotions and retirements in the NCAA Record.

COMMITTEE UPDATES

Several committees conducted in-person meetings in December and January. 


Committee on Competitive Safeguards and Medical Aspects of Sport, June 7-9
Championships Committee, June 19-20
Membership Committee, June 20-21
Division III Commissioner and Assistant Commissioner Meeting, June 21-22

KEY DATES FOR JULY THROUGH SEPTEMBER

2016
Dates Meeting/Championships Location 
July 12-14   Postgraduate Scholarship Committee Meeting Indianapolis, Indiana 
July 15-16Student-Athlete Advisory Committee Meeting Indianapolis, Indiana 
July 17-18 Management Council Meeting Indianapolis, Indiana
July 24-25 Committee on Sportsmanship and Ethical Conduct Meeting Indianapolis, Indiana 
August 8 Presidents Advisory Group Meeting Indianapolis, Indiana 
August 9 Presidents Council Meeting Indianapolis, Indiana 


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