NCAA Division III
MONTHLY UPDATE // ISSUE NO. 145 // NOVEMBER 2017

This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national Student-Athlete Advisory Committee, conference commissioners and the National Association of Division III Athletic Administrators electronic mailing list.  We encourage athletics directors to share this communication with their department members.  Please contact Louise McCleary to include an item or share comments, and remember to check out the Division III governance homepage for the latest news.


HOT TOPICS

NCAA Division III Webinars

At the request of the membership, Division III staff will begin offering a webinar the first Tuesday of the month.  The webinars will assist Division III administrators in receiving helpful and timely information from the national office.

The webinar topics will vary, but will include legislative education, updates from NCAA Division III Management Council and Presidents Council meetings, and other information such as the Institutional Performance Program, championships and leadership development updates. 

Webinars will be conducted on the following dates from 1:30 to 2 p.m. Eastern time:

  • Dec. 5:  Academic and Membership Affairs (AMA) updates, including NCAA 2018 Convention legislation.
  • Feb. 6, 2018:  Division III post-NCAA Convention update.
  • March 6:  Institutional Performance Program.
  • April 3:  AMA updates.
  • May 1:  Updates from the Division III Management and Presidents Councils.

Each webinar will be limited to the first 250 participants. Additional webinars and/or recordings, will be provided if necessary. 

If your institution wants to participate in the webinar, please email Debbie Brown not later than 5 p.m. Eastern time, the Friday before the webinar. Once you have RSVP'd for the webinar, access information will be provided. 

HIGHLIGHTS

Hot Topics

FAR Updates

CoSIDA Updates

360 Proof Updates

SSI Updates

Diversity Spotlight

Special Olympics

AMA Updates

Educational Information

Championship Updates

PROP Updates

The NCAA Record

Committee Updates

Key Dates

2018 NCAA Convention Resource Page

Please visit the 2018 Convention Resource page for this year's Convention resources.  Staff will post key information (e.g. the Official Notice, legislative proposal Q&A guide, education session PowerPoints) on this page as it becomes available. 

Woman of the Year

Congratulations Lizzy Crist, the 2017 NCAA Woman of the Year!  Crist is a former Washington University, St. Louis, soccer player with a biomedical engineering degree. Crist received the award Oct. 22 at the annual awards dinner in Indianapolis.  Since its inception in 1991, the Woman of the Year Award has recognized graduating female student-athletes who have distinguished themselves in athletics, academics, leadership and community service. Crist is the second Washington University student, second soccer player and fifth Division III student-athlete to receive the award in its 27-year history.  Click here for the full release, including a short video.

Facilitator Training - Gameday the DIII Way

There are limited spots available for administrators who want to become facilitators for the new Gameday the DIII Way game environment and fan behavior training program.  The Disney Institute will facilitate the training from Nov. 30 to Dec. 1 in Cincinnati, Ohio.  Selected participants are expected to arrive the evening of Nov. 29.  The NCAA will pay the costs for travel and participation.  Learn more about Gameday the DIII Way here. If you are interested in becoming a facilitator, please contact Jay Jones.

Building Toward a Career in Collegiate Athletics

The Division III Diversity and Inclusion Working Group in collaboration with academic and membership affairs and leadership development staffs created a new resource for athletics administrators, coaches and faculty to assist students interested in a career in athletics.  The resource gives tips and suggestions to follow while an undergraduate.

New Financial Aid Resource

At the 2017 NCAA Convention, the Division III membership voted to revise NCAA Bylaw 15.2.3.5 (Athletics Leadership, Ability, Participation or Performance), which allows student-athletes to receive financial aid from outside sources that considers athletics provided legislated criteria are met. In order to assist financial aid administrators in evaluating outside aid awards, the Division III Financial Aid Committee has created an educational document. This document can be used when analyzing outside aid awards and will assist member schools in staying compliant with Bylaw 15.2.3.5.

New NCAA Executive Vice President

Katrice Albert will serve as the NCAA's executive vice president of inclusion and human resources, a newly created senior position. Albert has a distinguished career in higher education, most recently as the vice president for equity and diversity of the University of Minnesota system. Albert started in her new post Oct. 16, which included a two-week transition period before the retirement of senior vice president Bernard Franklin on Nov. 1. Read more. 

Grad Rate Reporting

In 2017 voluntary graduation rates data collection hit an all-time high with 200 schools participating.  Thank you to all those schools that participated in this important initiative.  Honorariums will be distributed in the coming weeks as a thank you to the participating schools.  Don't miss the NCAA public release of the graduation rates on Nov. 8.  Questions should be directed to Eric Hartung.


FACULTY ATHLETICS REPRESENTATIVE (FAR) UPDATES

Twenty-one (21) Division III Faculty Athletics Representatives (FARs) gathered in Indianapolis in mid-October to attend the seventh annual FAR Fellows Institute.  Attendees participated in three days of relationship building, personal reflection and action planning.  The group generated and prioritized a list of ways to become more effective as an FAR at the campus, conference and national levels.  Click here for more details.  Further information about the FAR Fellows Institute can be found here.

CoSIDA UPDATES

Division III and D3SIDA Recognition Award

Congratulations to Samantha Murray of Stevenson University, the recipient of the 2017 Fall Division III and Division III College Sports Information Directors of America (D3SIDA) Recognition Award.  Division III and D3SIDA selected your story titled: "From Refugee to Survivor, Achol Odolla is Running Free".  The story was exceptionally well done and chosen by a selection committee of D3SIDA members as the best work this period.

The NCAA Division III and D3SIDA recognition award is a partnership between the Division III governance staff and D3SIDA to recognize the best work by athletics communication directors portraying the Division III identity and student-athlete experience.  The recognition program is part of the Division III Identity Initiative.  It seeks to honor the best work - including news releases, feature articles, videos, blogs and other materials - produced by Division III campus and conference athletics communication offices.

The next submission period opens mid-November and closes Feb. 15.  For more details on the recognition award, click here

CoSIDA Recognition Week

CoSIDA Membership Recognition Week is just around the corner (Nov. 6-12). First celebrated in 2016, this week is an opportunity for those who interact with collegiate Sports Information and Athletics Communication Directors to observe and celebrate the impact these individuals have on intercollegiate athletics. Click here for the CoSIDA Week promotional kit, which includes recommendations and best practices for a number of constituencies in collegiate athletics to recognize SIDs.  For more news and updates on the event, check out: cosida.com/ThankYourSID.

360 PROOF UPDATES

November Alcohol Prevention Tip

Finals are approaching, as are the holidays!  For some students, their first trip home will occur soon.  Equip parents with strategies for talking to their students.  Consider the parent-based interventions detailed in CollegeAIM, as well as getting http://collegeparentsmatter.org/ in the hands of parents.

The next 360 Proof learning collaborative webinar session is scheduled for Wed., Nov. 29, at 1 p.m. Eastern time.   It will feature John Schulenberg, professor of psychology at the University of Michigan, presenting on nationwide trends in AOD use from the Monitoring the Future Study.  The 360 Proof webinar series provides an opportunity to network with peer institutions and learn from national experts in the field of high-risk alcohol use prevention. An invitation to register will be circulated to all 360 Proof account holders about 10 days in advance of the webinar.  If you have additional questions about 360 Proof, email: experthelp@360proof.org.

You also are invited to book a one-on-one appointment with a 360 Proof alcohol prevention expert at the 2018 NCAA Convention.  To schedule your session, email a request to ExpertHelp@360proof.org  and include:

  1. Your name and institution, 
  2. Your phone number, and 
  3. The topic or questions you would like to discuss.

SPORT SCIENCE INSTITUTE (SSI) UPDATES

Task Force to Advance Mental Health Best Practice Strategies

On Nov.9-10, the Sport Science Institute (SSI) will host student-athletes, coaches and administrators from NCAA member schools for a two-day task force to identify strategies to support the implementation of Mental Health Best Practices, released by the SSI in January 2016. Information and outcomes from the meeting will be posted on the SSI website after the event.

Register First-Year Student-Athletes for New Well-Being Resource

An online educational curriculum called myPlaybook: The Freshman Experience designed specifically for freshman student-athletes to promote well-being through healthy behavioral strategies, is available to member schools. This free, web-based resource will provide a curriculum of interactive educational modules that support the student-athlete wellness efforts of member schools. Modules for alcohol and other drug prevention, mental health and sexual violence prevention are currently available while additional modules for time management, hazing prevention, sleep wellness and sport nutrition will be available this spring. To register first-year students at your school for myPlaybook: The Freshman Experience and start planning your school's educational curriculum, click here.

DIVERSITY SPOTLIGHT INITIATIVE

The Midwest Conference is the recipient of the October Division III Diversity Spotlight Initiative. The conference announced the inaugural class of its Female and Ethnic Minority Mentoring Program. The program, which aims to identify, mentor and educate aspiring female and ethnic minority coaches and athletics administrators, is made possible through an initial contribution of NCAA Division III grant funding and ongoing support of the conference. Click here for more information and a photo gallery. 

The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices.  All selected recipients receive $500 toward their next diversity initiative.  To submit an initiative for consideration for October, please email Jori Jasper , with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is Nov. 21. 

SPECIAL OLYMPICS

Spotlight Poll

The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics .  It features new stories each month that highlight a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Both written and digital submissions are accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, please email d3specialolympics@ncaa.org.

October Winner

After 1,128 total votes, Salem College soccer hosts clinic for Forsyth County Special Olympics team won the October Special Olympics Spotlight poll by gathering 49 percent (1,118) of the total votes! Salem College will receive $500 for its next Special Olympics event. To submit a story for consideration, please email d3specialolympics@ncaa.org.After 1,128 total votes, Salem College soccer hosts clinic for Forsyth County Special Olympics team won the October Special Olympics Spotlight poll by gathering 49 percent (1,118) of the total votes! Salem College will receive $500 for its next Special Olympics event. To submit a story for consideration, please email d3specialolympics@ncaa.org.

November Nominees

Here are the stories for the November Special Olympics poll:

• Misericordia University Hosts Special Olympics Event
• Averett student-athletes, Special Olympians build friendships during "Fall Fun Day"
• Cal Lutheran Softball Spends Saturday at Special Olympics

Click here to vote starting Wednesday, Nov. 1. The winner will be selected Nov. 25, 2017.

ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)

Rule of the Month

Protein Supplements. Bylaw 16.4 (Medical Expenses) prohibits an institution from financing nutritional supplements as a medical expense to benefit a student-athlete's participation in intercollegiate athletics. Under that legislation, weight-gain and muscle/strength building supplements are considered nutritional supplements. 

Although it is permissible to provide electrolyte/fluid replacements (e.g., the standard Gatorade or Powerade drink) to Division III student-athletes, Division III legislation is different from Divisions I and II legislation, which specifically permits institutions to provide student-athletes protein as a permissible expense. For that reason, Division III institutions currently may not provide student-athletes with protein supplements (e.g., protein shakes) as a medical expense. Please note, institutions are permitted to provide student-athletes with protein supplements in conjunction with a permissible meal, incidental to their participation in intercollegiate athletics. 

[References: Division III Bylaws 16.4 (Medical Expenses), 16.5 (Housing and Meals), 16.8 (Expenses Provided by the Institution for Practice and Competition), and 16.11 (Benefits, Gifts, and Services); Dec. 11, 1998 Official Interpretation (Nonpermissible Medical Expenses -- Dietary Supplements); Division I Bylaw 16.5.2-(g) (Nutritional Supplements); Division II Bylaw 16.5.1 (Permissible)]

Second Publication of Proposed Legislation (SPOPL)

Information related to the 2018 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) is now available on the NCAA website.

2018 NCAA Convention Registration

Registration for the 2018 NCAA Convention is open.  Early registration ends Nov. 30.  Be sure to register before the fee for NCAA members increases from $350 to $500.  As a reminder, for purposes of meeting Division III membership requirements outlined in Bylaw 3.2.4.15 (Convention and Regional Rules Seminar Attendance), each Division III institution is required to send a delegate who must cast a vote at the Convention business session. Failure to comply with the Convention attendance requirement will result in an institution being placed in probationary status for a three-year period. 

Legislative Timeline

The legislative timeline for the remainder of the 2017-18 legislative cycle is summarized below.

Nov. 1: Deadline for amendments-to-amendments and all resolutions. All amendments-to-amendments (which do not increase the modification of the original amendment/proposal) and all resolutions must be received in the national office not later than 5 p.m. Eastern time Nov. 1. No amendments-to-amendments sponsored by the membership may be submitted after this date. The Presidents Council is authorized to submit further amendments-to-amendments at the Convention if it deems such action necessary, provided it is approved by two-thirds of the Council and copies are distributed before or during the business session. 

Nov. 15: The Official Notice will be available for distribution to the entire membership through a hard-copy mailing. The Official Notice includes all membership-sponsored legislation (as modified by a sponsor modification submitted by the Sept. 15 deadline), all Presidents-Council sponsored legislation, all properly submitted amendments-to-amendments and resolutions (submitted by the Nov. 1 deadline) and all position statements issued by the Division III councils. 

Jan. 17-20, 2018: NCAA Convention: All delegates receive the NCAA Convention Program when they register at the Convention. The Convention Program contains the most up-to-date meeting schedule and other helpful Convention information. Changes of an editorial nature to the proposed legislation (as it appears in the Official Notice) will be noted for the membership on the Convention floor at the beginning of the Convention business session and will be distributed in a handout (if necessary).

EDUCATIONAL INFORMATION

DiSC Assessments Available

Use of the DiSC assessment tool is strongly encouraged on member campuses. Participants gain personalized feedback on their specific leadership style, and student-athletes, coaches and administrators gain valuable understanding of each individual's behavioral style. Applying this knowledge can develop effective team dynamics, leadership, and communication among the group as a whole. 

In 2017-18, each Division III school interested in using the DiSC resource will be provided assessments for up to 50 student-athletes, as well as 30 coaches or administrators, at no cost. Funding is limited, and requests will be allocated on a first-come, first-served basis. Click here, to learn more about the DiSC resource.

Financial Education Resource

NCAA student-athletes now have an online financial awareness platform that provides them with tips on how to be more fiscally responsible while in college, while also preparing them for financial decisions that may impact them after graduation.  The platform will provide more than 450,000 NCAA student-athletes with access to video-based interactive modules that will give them instruction for money and personal business management. The nine modules have information on budgeting; saving; the different types of banking institutions; short- and long-term expenses and income; credit scores and how to avoid debt; taxes; investment portfolios and risks; lending, borrowing and interest rates; and various types of insurance. Former NCAA student-athletes present the video messaging, with each module running around three to five minutes in length. 

Division III Diversity Grants

The annual call for proposals for the Division III diversity grants is now open in the NCAA Program Hub. Eligible schools and conferences are encouraged to start planning their submission as soon as possible. The deadline to submit proposals is 5 p.m. Eastern time Tuesday, Jan. 30, 2018.

The Ethnic Minorities and Women's Internship Grant helps fund full-time, entry-level athletics administrative positions for two academic years. For each of the two years of grant funding, the NCAA provides recipients with $23,660 toward the hired intern's salary and $3,000 in professional development funding. Recipients also must contribute a minimum of $3,700 as an in-kind gift to the hired intern for each academic year.

The Strategic Alliance Matching Grant helps fund full-time, mid- to senior-level positions in athletics administration during a five-year commitment. The NCAA contributes funding toward a portion of the position's salary and benefits for the first three years and professional development and technology funding. Schools and conferences are required to contribute matching dollars during the first three years, as well as fully fund the position for an additional two years.   

Visit the Division III diversity grants webpage for more information, including grant guidelines, selection committee information and a list of recent recipients. Contact Ali Teopas with questions.

CHAMPIONSHIPS

Championships Selection Guidelines

NCAA sports committees announced they will continue to follow all guidelines and principles when selecting, seeding and bracketing men's and women's championships. Recognizing there are state-issued team and staff travel bans, the Association encourages any school impacted by travel restrictions to seek clarification at its state or institutional level before NCAA championships begin this fall. Read more.

PLAYING RULES OVERSIGHT PANEL (PROP) UPDATES

ArbiterSports Update

The NCAA recently sold its majority share of ArbiterSports to Serent Capital, a San Francisco-based private equity firm. Click here to learn more about this development.  In addition, earlier this summer the NCAA signed a five-year agreement with ArbiterSports to continue providing the same services as in the past. As such, the NCAA does not anticipate any changes in service; however, we did want to make you aware of this change in ownership.

Football Rules Update

The NCAA Football Rules Committee will consider waiver requests to allow halftimes that exceed the 20-minute halftime rule. Click here for more information.

Softball Rules Updates

The NCAA Softball Rules Committee would like to remind the membership of three facility-related rules regarding netting or fencing on the dugout, the height and color of the foul poles and the runner's lane line.  The rules go into effect with the 2018 season. Please click here for additional information. Should you have any questions, please contact Vickie Van Kleeck, secretary-rules editor, at ncaasbsre@gmail.com

Men's and Women's Basketball Waiver

Click here to access the waiver that the Men's and Women's Basketball Rules Committees issued Oct. 27, 2017, regarding the use of the Nike Hyper Elite basketball during the 2017-18 season. If you have any questions, do not hesitate to contact Dan Calandro.

THE NCAA RECORD

For the latest hires, promotions, retirements and to find out who is going where in college athletics check out the NCAA Record which includes regularly updated transactions.  To inform the NCAA of any new hires, retirements, promotions and death notices, please email transactions@ncaa.org.

COMMITTEE UPDATES

Several committees conducted in-person meetings in October. 


Olympic Sports Liaison Committee, October 11-13

Division III FAR Fellows Institute, October 13-15

Management Council, October 16-17

Presidents Council, October 24-25

 

Division III Committee Vacancies.  Interested in serving on an NCAA committee?  Nominations are being accepted for September 2018 openings.  The deadline to apply is Dec. 1.  View the list of openings and click here for the nomination form.

KEY DATES FOR NOVEMBER THROUGH JANUARY

2017
Dates Meeting/Championships Location 
Nov. 6  Women's Volleyball Selection Show at 12:30 p.m. (EST) Indianapolis, IN
Nov. 6 Women's Soccer Selection Show at 1 p.m. (EST) Indianapolis, IN 
Nov. 6 Men's Soccer Selection Show at 1:30 p.m. (EST) Indianapolis, IN
Nov. 12 Football Selection Show at 5:30 p.m. (EST) Indianapolis, IN 
Nov. 12-13    Student-Athlete Advisory Committee Meeting Indianapolis, IN
Nov. 13-14 Financial Aid Committee Meeting Indianapolis, IN
Nov. 14-15 Championships Committee Meeting Indianapolis, IN
Nov. 16-18 Women's Volleyball Championship Grand Rapids, MI
Nov. 17-19 Field Hockey Championship Louisville, KY
Nov. 18 Men's and Women's Cross Country Championship Elsah, IL
Nov. 28-29 Committee on Student-Athlete Reinstatement Meeting Indianapolis, IN
Dec. 1-2 Men's Soccer Championship Greensboro, NC
Dec. 1-2 Women's Soccer Championship Greensboro, NC
Dec. 10-12 Competitive Safeguards & Medical Aspects of Sport Meeting Indianapolis, IN
Dec. 15 Football Championship Salem, VA
Jan. 16-20 Student-Athlete Advisory Committee Meeting Indianapolis, IN
Jan. 17-20 NCAA Convention Indianapolis, IN
Jan. 17 Management Council Meeting Indianapolis, IN
Jan. 18 Presidents Council Meeting Indianapolis, IN



This email was sent to all Division III chancellors and presidents (currently serving on an NCAA committee), athletics direct reports, directors of athletics, faculty athletics representatives, senior woman administrators, sports information directors, directors of compliance, conference commissioners, Division III Student-Athlete Advisory Committee members. 

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