NCAA Division III Monthly Update December 2018 - January 2019
NCAA Division III
MONTHLY UPDATE // ISSUE NO. 157 // DECEMBER 2018 and JANUARY 2019

This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, national Student-Athlete Advisory Committee, conference commissioners and the National Association of Division III Athletic Administrators electronic mailing list.  We encourage athletics directors to share this communication with their department members.  Please contact Louise McCleary to include an item or share comments, and remember to check out the Division III governance homepage for the latest news.


HOT TOPICS


Instagram Account

We are excited to announce that the official Division III Instagram account is now available. This platform will be used primarily throughout championships, DIII Week and the NCAA Convention. Additionally, we intend to use the platform as an alternative to showcase the division's philosophy.  Follow us and continue to pass along content for us to share. To access the Division III Instagram homepage, click here.

Esports
As esports programs rapidly grow on campuses nation-wide, the NCAA Board of Governors has requested that the Association continue to understand and define the current collegiate esports landscape. Data and research will help identify necessary information such as participation levels, leadership structure, and potential areas of growth.  These, in turn, will assist the NCAA in continuing its evaluation on how to best support its members as they pursue and adopt esports programs.  At the 2019 NCAA Convention's Plenary Session, delegates will receive additional information.

Hot Topics

FAR Updates

360 Proof Updates

SSI Updates
CoSIDA Updates

Diversity Spotlight

Special Olympics

AMA Updates

Educational Information

PROP Updates

Committee Updates

Key Dates


2019 NCAA Convention - Association-wide Business Session
In August the Board of Governors sponsored a proposal to add five independent members who are not affiliated with any member school or conference to the Board.  The proposal requires that all three divisions vote together to adopt such a change.  This Association-wide vote will occur at the 2019 Convention immediately following the Plenary Session on Thursday, Jan. 24, 5:45 to 6:45 p.m. in the World Marriott, Orlando. The Board of Governors Executive Committee met earlier this month to begin drafting the process to add these five independent members should the proposal pass in January.  Some initial thoughts on the process include: 

  • The Board of Governors Executive Committee will serve as the Nominating Committee and will forward nominations to be approved by the full board.  All three divisions have representation on the Executive Committee.
  • The Nominating Committee will utilize the services of a third-party search firm to assist with the nominations process.  The committee developed preliminary guidance for the firm including a flow chart to begin to outline additional detail on the process.
  • Once approved through the nomination process, the new independent members will receive a robust orientation regarding duties, responsibilities and expectations for their service.  Leadership from each division will oversee the orientation and explain the philosophical, governance and financial priorities of each division.

We encourage you to also review the key points document, the frequently asked questions and a video featuring the Commission's chair, Condoleezza Rice, for additional details regarding the proposal. More information will be provided after the search firm is retained, at which time members can provide any feedback to the firm.

2019 NCAA Convention Resource Page
Visit the 2019 Convention Resource page for this year's Convention resources.  The Question and Answer Guide and the Official Notice are now available.  Staff will post key information (e.g., education session PowerPoints) on this page as it becomes available. 

NCAA Division III Webinars
The next Division III webinar will be 1:30-2 p.m. Eastern time, Tuesday, Dec. 4.  The topic will be a review of the 2019 NCAA Convention legislation.

Future webinars will be conducted on the following dates from 1:30 to 2 p.m. Eastern time:

  • Feb. 5 - 2019 NCAA Convention recap.
  • March 5 - Mental health module - part I.
  • April 2 - Mental health module - part II.

Each webinar will be limited to the first 250 participants. All past webinar PowerPoints are on the Division III website.

ACTION ITEM:  Division III Week
Mark your calendars - the 2019 Division III Week will be here before you know it! The week-long celebration will take place April 1-7.  Be on the lookout for updated materials and more information to assist in your planning efforts. Please email Adam Skaggs with any questions or suggestions.

ACTION ITEM: Division III Financial Reporting System
The Division III Financial Reporting System (FRS) data is due Jan. 15, 2019. More than half of Division III institutions voluntarily submitted athletics finance data via the FRS last year.  

This data is important for the following reasons:

  • It forms the basis for the financial component of your institution's Division III Institutional Performance Program (IPP), a valuable research and benchmarking tool.  Click here to learn about the benefits of the IPP.
  • It forms the basis for the Division III Revenues and Expenses report, an annual report of Division III athletics departments' financial information.  The latest report can be found here.

Helpful tools, tips and additional information can be found here.  Contact Maria DeJulio (913-397-7668) or Katrina Buell with questions.

2018-19 Identity Initiative Purchasing Website
Nine months remain to access the $500 credit provided to current active and provisional member schools and conferences to use on the 2018-19 Division III Identity Initiative Purchasing Website. The site offers materials like co-branded banners, backdrops, unique signage and, T-shirts, and new products to promote your affiliation with Division III.  Also available are items to help activate our partnership with Special Olympics.  Schools and conferences must use the credit by Aug. 31. The link is ncaadiii.sourceoneordering.com (no "www" or "http" needed).  Access the site by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password).  Assistance with logging in to the site, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Amy Byrnes at Source One Digital. 

FAR UPDATES

New FAR Orientation
Twenty-nine faculty athletics representatives attended the inaugural Division III New FAR Orientation in Baltimore, October 31 to November 3. The cohort completed pre-work modules and supplemental programming throughout the FARA Annual Meeting, culminating in an action planning session.  The program's focus is for FARs to understand and prioritize the duties inherent to the FAR position, understand the Division III model of athletics and build a network of FARs, both peer and mentor.  

The Orientation takes place in alternating years (2018, 2020, etc.) with the FAR Fellows Institute (2019, 2021, etc.).  Applications for the 2019 Institute will be open April 15 - May 31 in the NCAA Program Hub.  The event date is October 18-20, 2019, and applicants are required to have at a minimum two years' experience as an FAR.  Any questions about the Orientation or Institute may be directed to Leah Kareti.

FARA Annual Meeting Recap
The Faculty Athletics Representative Association concluded its Annual Meeting in Baltimore on November 3 with a record number of Division III representatives on hand.  Bolstered by the first class of the Division III New FAR Orientation group, the assembled FARs were treated to three days of presentations, workshops and networking opportunities.  Click here to view the presentation session materials.

FAR Survey
Among the presentations at the FARA Annual Meeting was a preliminary report on the Survey of Faculty Perspectives on Intercollegiate Athletics.  The survey, conducted last spring, sought to learn more about the opinions held by campus faculty about their institutional athletics programs and the NCAA.  A total of 5,900 faculty completed the survey including approximately 1,300 Division III faculty.  Division III faculty have a positive view of their athletics program.  Among those expressing an opinion, 88% of Division III faculty thought their athletics program "was doing a good job".  Additionally, 76% of the responding faculty think that student-athletes at their institutions' perform at least as well academically as their non-athlete peers versus only 18% who disagreed with the statement.  Click here for a more complete view of the survey.

GOALS Study
The NCAA GOALS Study will soon be arriving on campus.  FARs at member institutions are encouraged to assist in this critically important data gathering effort.  The GOALS Study is the most comprehensive survey undertaken by NCAA Research and seeks to learn more about the student-athlete experience covering a wide range of topics.  FARs received an email at the beginning of November that highlighted the randomly selected teams that institutions will survey.  Survey materials, including the survey instrument, instructions and all shipping information will begin arriving on campus the first week in December.  Additional information will be emailed to participants in the coming weeks.  Please feel free to contact Michael Miranda if you have any questions.  The GOALS survey provides in-depth information on the student-athlete experience and directly influences the policies and regulations of the Association.  Your support in this effort makes it all possible!

360 PROOF UPDATES

Monthly Prevention Tip
If students set New Year's resolutions related to drinking, or if you, as a campus, are planning to approach a new year with new strategies, set yourselves up for success.  Re-watch the 360 Proof webinar from Nov. 30, 2016, with national expert Elizabeth Miller to consider your best game plan.

Webinar Series
The next webinar, "CollegeAIM 2.0:  Updates and implications for 360 Proof" is scheduled for 1 p.m. Eastern time, Wednesday, Feb. 6, and features  Jessica Cronce, Associate Professor; Director, Family and Human Services, University of Oregon.  All registered 360 Proof users receive invitations to the webinar series and have access to the library of past sessions. Questions about 360 Proof or accessing the webinars? Email: experthelp@360proof.org.

Appointments Available at the 2019 NCAA Convention
All 360 Proof users are invited to book a one-on-one appointment with a 360 Proof alcohol prevention expert at the 2019 NCAA Convention.  To schedule your session, email a request to experthelp@360proof.org and include your name and institution, your phone number, and the topic or questions you want to discuss.

SPORT SCIENCE INSTITUTE (SSI) UPDATES

NCAA CHOICES Alcohol Education Grant Program
The NCAA Sport Science Institute announces that the application for the 2019 NCAA CHOICES Alcohol Education Grant Program is now open via the NCAA Program Hub.  For more information, including grant guidelines, a guide for writing a grant proposal and abstracts from past winners, visit www.ncaa.org/choices. The deadline for schools to apply through the NCAA Program Hub is not later than 5 p.m. ET, Wednesday, Feb. 13

CoSIDA UPDATES

NCAA and D3SIDA Recognition Award
The next submission round for the NCAA Division III and D3SIDA recognition award is now open.  The recognition program seeks to honor the best work - including news releases, feature articles, videos, blogs and other materials - produced by Division III campus and conference athletics communication offices.  Each top honoree will receive a $1,500 credit to attend DIII Day at the annual CoSIDA convention. A panel of D3SIDA members will select the recipients, with winners publicized through ncaa.org and social media platforms. Participants can self-nominate or be nominated by peers. Entries should be submitted via email to d3identity@ncaa.org with "NCAA Division III and D3SIDA Recognition Award Nominee" as the subject line. In addition to the story URL or Word document, the nominee's name, institution, and email address should be included.  All submissions must be received no later than February 15.  Click here for more details.

DIVERSITY SPOTLIGHT  INITIATIVE

The New England Small College Athletic Conference (NESCAC) is the recipient of the November Division III Diversity Spotlight Initiative. The conference held an inaugural Future Leaders Forum.  The two-day forum was a professional development and networking event aimed at promoting the growth of underrepresented coaches and administrators in the early stages of their athletics careers.  The forum attracted over 30 participants who engaged in topics such as branding, networking, and successful job searches.  Click here for more information.

The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices.  All selected recipients receive $500 toward their next diversity initiative.  To submit an initiative for consideration for December/January, email Louise McCleary , with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is Jan. 21

Diversity Tip of the Month
The NCAA compiles and provides statistical information regarding certain demographic characteristics of various groups within member institutions and conferences. Data submitted annually by NCAA member schools is in a searchable database online. This database provides users the ability to search for specific demographics data regarding the NCAA membership.  The demographics database and reports include information on student-athletes, coaches, administrators and conference personnel. The information provides a general view of recent and historical trends of racial and ethnic groups by gender, sport, division and position.

SPECIAL OLYMPICS 

Spotlight Poll
The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics.  It features new stories each month that highlight a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Both written and digital submissions are accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, email d3specialolympics@ncaa.org.

November Winner
Gustavus SAAC has Great Showing at Special Olympics Flag Football won the November Special Olympics Spotlight Poll by gathering 72 percent of the total votes.  Gustavus Adolphus will receive $500 to use for its next Special Olympics event. To submit a story for consideration, please email d3specialolympics@ncaa.org.

December/January Nominees
Here are the stories for the December/January Special Olympics poll:

Click here to vote starting Monday, Dec. 3. The winner will be announced Jan. 26, 2019.

Special Olympics 50 for 50th Challenge
This summer marked 50 years of Special Olympics! In honor of this milestone and in celebration of our partnership with this incredible organization, the national Division III Student-Athlete Advisory Committee has initiated the 50 for 50th Challenge. Each Division III institution is challenged to have at least 50 student-athletes participate in a Special Olympics event(s) from Aug. 1, 2018 to Feb. 28, 2019. Institutions should report their Special Olympics participation in the 50 for 50th Challenge via the Division III Special Olympics website . All institutions that complete the challenge will receive a prize, and the three institutions with the highest percentage of student-athlete participation will face off in the March 2019 Special Olympics Spotlight Poll. The institution with the most votes in the Spotlight Poll will be declared the champion during the 2019 Division III Week and receive a special grand prize. For more information on the 50 for 50th Challenge, click here.

Division III and Special Olympics also have joined forces to present 50 profiles honoring the unified work of the NCAA, Division III and Special Olympics. To follow the conversations, use the hashtag #d3SO50for50th for more profiles and Division III/Special Olympics activities.

ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)

Rule of the Month
During the declared playing season, if a student-athlete competes in the same sport as a member of an outside team he or she becomes ineligible and must go through the reinstatement process.  It is important to remember that for the purposes of this bylaw "pro-am" golf teams, doubles tennis teams and relay teams are not considered to be outside teams (Bylaw 14.7.2.6).  For individuals, it is permissible to compete during the academic year in the same sport, so long as the student-athlete only represents himself or herself, does not compete as a member of an outside team or receive expenses from an outside team (Bylaw 14.7.2.5).  Bylaw 14.7.3 outlines exceptions to the outside competition legislation, which can be applied to all sports.  Those exceptions include high school alumni games, national teams and world events such as World Championships and the Olympic Games.  Submit any additional questions about outside competition to the AMA staff via Requests/Self-Reports Online (RSRO).

SAR Update
For student-athlete reinstatement decisions that involving withholding from competition as a condition, student-athletes must fulfill the reinstatement condition when they are otherwise eligible and during one of their four seasons of participation. Student-athletes who are fulfilling a withholding condition may sit on the team bench but may not wear the team uniform while they are ineligible for competition. Scrimmage, exhibition or nontraditional segment contests may not be used to fulfill a withholding condition. If a withholding condition will be fulfilled during a team's away-from-home trip that includes multiple contests or dates of competition, the student-athlete reinstatement staff may permit institutions to allow student-athletes to travel and receive expenses, provided they will become eligible and have the opportunity to compete prior to the end of the road trip.

AMA Holiday Closure
The NCAA national office will be closed for the holidays from Monday, Dec. 24, 2018, through Tuesday, Jan. 1, 2019. Normal business hours will resume Wednesday, Jan. 2, 2019. Institutions in need of emergency assistance on issues that must be resolved prior to the office re-opening should call the AMA Emergency Line (317-917-6003) and follow the prompts to leave a message. Please leave your name, position, institution or conference affiliation, contact number, the nature and urgency of the request and someone from the staff will contact you within one business day.

Regional Rules Seminars
Constitution 3.2.4.15 (Convention and Regional Rules Seminar Attendance) requires all Division III institutions to attend an NCAA Regional Rules Seminar (RRS) at least once every three years.  The three-year window for attendance includes attendance at the 2017, 2018 and 2019 RRS.  Any institution that did not send a representative in 2017 or 2018 should plan to attend the 2019 Regional Rules Seminars.  Registration will be available in spring 2019. Before the seminars, attendees are encouraged to review the LSDBi and RSRO training videos to prepare for on-site learning objectives. The 2018-19 RRS dates and locations: May 13-15 in Indianapolis; and June 3-5 in Denver.  

EDUCATIONAL INFORMATION

Student-Athlete Leadership Forum
The Student Athlete Leadership Forum has provided life-changing experiences for more than 5,000 student-athletes across its 10-plus year history. Student-athletes who complete the programming have grown personally and professionally, gained a new network of peers and friends, and felt the rewards and importance of community service.  Student-athletes selected to attend the forum return to campus with invaluable leadership skills, the experience of exploring the relationship between personal values, core beliefs and behavioral styles, and a thorough understanding of the different divisional perspectives, the valuable role of Student-Athlete Advisory Committees (SAAC) and the NCAA as a whole.

For Division III, the forum, scheduled for April 11-14, is open to all institutions in an identified region based on a first-come, first-served basis in the eligible region. For Division III in 2018-19, schools in Region 3 are eligible to attend. States included in Region 3 include AL, AR, FL, GA, IN, KY, LA, MI, MS, NC, OH, PR, SC, TN, VA and WV. For a complete list of eligible institutions, go here . Division III institutions in Region 3 may submit nominations via the "Nominator" tab in NCAA Program Hub by entering the first name, last name and email address of their nominees. Each eligible institution can send up to two student-athletes and one administrator.

The NCAA encourages you to submit nominations for qualified student-athletes who would thrive during this impactful professional development opportunity when the registration window opens on Monday, Jan. 14, 2019.

DiSC Assessments Available
Use of the DiSC is strongly encouraged on member campuses. Participants gain personalized feedback on their specific leadership style, and student-athletes, coaches and administrators gain valuable understanding of everyone's unique behavioral style. Applying this knowledge can develop effective team dynamics, leadership, and communication among the group. 

In 2018-19, each Division III school interested in utilizing the DiSC resource will be provided assessments for up to 50 student-athletes, as well as 30 coaches or administrators, at no cost. Funding is limited, and requests will be allocated on a first-come, first-served basis. Click here, to learn more about the DiSC resource.

Division III Diversity Grants
The Division III diversity grants provide funding to institutions and conference offices  committed to enhancing ethnic minority and gender representation in athletics administration.  Proposals for the Ethnic Minorities and Women's Internship Grant and Strategic Alliance Matching Grant must be submitted via the NCAA Program Hub between noon Eastern time Sept. 14 and 5 p.m. Eastern time Jan. 30. More information can be found on the Division III Diversity Grants website.

PROP UPDATES

Officiating Background Check Pilot Program
The NCAA has conducted background checks on over 12,000 officials from the fall and winter sports of football, men's and women's basketball, men's and women's ice hockey, men's and women's soccer, women's volleyball, men's water polo and wrestling. After conducting three educational webinars in September, the NCAA staff is now conducing individualized 30-minute training sessions for each conference. To schedule a session or if you have questions, please contact Ben Brownlee.


Several committees conducted in-person meetings in November.  

Student-Athlete Advisory Committee, November 11-12 
Financial Aid Committee, November 12-13
Strategic Planning and Finance Committee, November 13

KEY DATES FOR DECEMBER THROUGH FEBRUARY

2018-2019
Dates Meeting/Championships Location 
Nov. 30 - Dec. 1 Men's and Women's Soccer Championship Greensboro, North Carolina
December 4-5 Student-Athlete Reinstatement Committee Indianapolis, Indiana 
December 10-11 Competitive Safeguards and Medical Aspects of Sport Indianapolis, Indiana 
January 22-26 Student-Athlete Advisory Committee Orlando, Florida
January 23-26 NCAA Convention Orlando, Florida
January 23 Management Council Orlando, Florida
January 24 Presidents Council Orlando, Florida
January 26 Post-Convention Management Council Orlando, Florida
February 5-6 Championships Committee  Indianapolis, IN
February 11-12  Interpretations and Legislative Committee  Indianapolis, IN
February 11-12 Financial Aid Committee Indianapolis, IN
February 20-21 Membership Committee Indianapolis, IN
February 26 Nominating Committee  Indianapolis, IN
February 27 Administrative Committee Jersey City, New Jersey



This email was sent to Division III directors of athletics, faculty athletics representatives, senior woman administrators, athletics direct reports, sports information directors, senior compliance administrators, commissioners, presidents and chancellors currently serving on Division III and Association-wide committees and selected NCAA staff members.

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