NCAA Division III Monthly Update November 2018
NCAA Division III
MONTHLY UPDATE // ISSUE NO. 156 // NOVEMBER 2018

This update is a tool to enhance communication between the NCAA national office and the Division III membership, with distribution to athletics directors, senior woman administrators, faculty athletics representatives, presidents, the national Student-Athlete Advisory Committee, conference commissioners and the National Association of Division III Athletic Administrators electronic mailing list. We encourage athletics directors to share this communication with their department members. Please contact Louise McCleary at lmccleary@ncaa.org to include an item or share comments and remember to check out the Division III governance homepage for the latest news. 



HOT TOPICS

2019 NCAA Convention - Association-wide Business Session

Consistent with the recommendation from the Commission on College Basketball, chaired by Condoleezza Rice, the NCAA Board of Governors has sponsored a proposal to add five independent members to its roster. The proposal will be put to an Association-wide vote at the annual NCAA Convention on Thursday, January 24 at 5:45 p.m. 


Adding independent members to the Board of Governors will benefit the Association in several ways. Most significantly, it will provide fresh perspectives on the complex issues the Association faces every day, including academics, well-being and the student-athlete experience. Adding independent members will also help strengthen public trust in what we do and the decisions we make. In fact, having independent board members is a best practice throughout government, higher education, and nonprofit and corporate business sectors.  It also presents an opportunity to add diversity to the board.  As it relates to independence, by definition, an independent member is an individual who is not salaried by an NCAA-member institution, conference or affiliated member, and is verified as independent by the Board of Governors. The nomination process will be open, meaning nominations, including self-nominations, can come from within the membership or the public. 


The Board of Governors Executive Committee, which is composed of representatives from all three divisions, with majority membership in Division II and III, will review nominations and recommend a slate of nominees to the full board for review and approval. It is important to remember that the Board of Governors is an Association-wide body and looks at issues from an association-wide perspective. The independent members, like the other members on the Board of Governors, will have a fiduciary responsibility to act in the best interest of college sports and the Association as a whole, rather than the interests of any particular division or institution.  The selection process will include a thorough orientation and division specific education process to ensure these individuals have the necessary background and knowledge to fulfill the board's Association-wide decision-making and oversight functions.


An Association-wide vote is not a common occurrence at the annual Convention; however, this vote will have a lasting impact on how we serve student-athletes and enhance their experience in the future. Although we are three divisions with somewhat different governance models, our collective mission is the same: to educate student-athletes in a safe environment while preparing them for success in life. We hope you take advantage of the opportunity to vote for this important initiative in January.



HIGHLIGHTS

Hot Topics

360 Proof Updates

SSI Updates

CoSIDA Updates

Diversity Spotlight

Special Olympics

AMA Updates

Educational Information

PROP Updates

Committee Updates

Key Dates


2019 NCAA Convention Resource Page

Please visit the 2019 Convention Resource page for this year's Convention resources.  Staff will post key information (e.g., the Official Notice, legislative proposal Q&A guide, education session PowerPoints, Association wide business session materials) on this page as it becomes available. 

Sports Wagering

Reflecting the NCAA's continued commitment to student-athlete well-being and protecting the integrity of competition, the Association's top governing board voted this week to establish a membership committee to address the expansion of legalized sports wagering. Read more here


SWA Resources

The office of inclusion recently released two new resources as part of an action plan that was developed based on the findings in the Optimizing the Senior Woman Administrator Research Report (2018). The first resource clarifies what exactly the designation is and why it's important. The second resource provides discussion questions about the designation that include commentary on what success looks like for the designation to be used by athletics directors, conference commissioners, senior woman administrators and other relevant campus leaders. 


NCAA Strategic Planning Process

The NCAA's top governing board is seeking membership feedback as part of the process to refresh the Association's strategic plan. The Board of Governors has enlisted the services of Attain LLC, a consulting firm, to help create an actionable, long-range plan that solidifies the direction and priorities for the Association. Read more


NCAA Division III Webinars

The next Division III webinar will be 1:30-2 p.m. Eastern time, Tuesday, November 6 .  The topic will be a recap of the October Management and Presidents Council meetings.


Future webinars will be conducted on the following dates from 1:30 to 2 p.m. Eastern time:


December 4 - Academic and Membership Affairs - review of 2019 NCAA Convention legislation.

February 5 - 2019 NCAA Convention recap.


Each webinar will be limited to the first 250 participants. All past webinar PowerPoints are on the Division III website.


Division III LGBTQ Resources

The Division III LGBTQ Working Group recently mailed a copy of the LGBTQ Nondiscrimination Policy Guide and an LGBTQ-inclusion promotion kit to every institution and conference to help establish and maintain welcoming environments across Division III.  If your institution or conference has not received either resource, please contact Jean Merrill.  


Grad Rate Reporting  

The 2018 voluntary graduation rates data collection hit an all-time high with 214 institutions submitting information.  Thank you to all those schools that participated in this important initiative.  Honorariums will be distributed in the coming weeks as a thank you to the participating schools.  Don't miss the NCAA public release of the graduation rates on November 14.  Also, please remember that in January the division will have the opportunity to vote on a proposal, sponsored by the Presidents Council, to make this annual reporting mandatory.  Questions should be directed to Eric Hartung.


2018-19 Identity Initiative Purchasing Website

Did you know that you can access the Division III Identity Initiative purchasing website via MyApps in Single Source Sign-On?  Access the purchasing website, ncaadiii.sourceoneordering.com , by entering the email address of your institution's director of athletics (or for conferences, the commissioner's email address) as the username, and then enter the password you created the first time you logged into the site (those logging in for the first time can create any password).  Assistance with logging in to the site, updating records to reflect a new director of athletics' email address, delegating log-in access to another staff member, resetting passwords and placing orders is available from Amy Byrnes at Source One Digital.  

 

360 PROOF UPDATES

Monthly Prevention Tip

Finals are approaching, as are the holidays.  For some students, it will be their first trip home.  Equip parents with strategies for talking to their children by considering and promoting parent-based interventions detailed in CollegeAIM, as well as sharing http://www.collegeparentsmatter.org.  Also, you can watch the March 14, 2018 webinar with national expert Rob Turrisi as he discusses the outstanding findings from his parent-based intervention.  


Is it an even numbered year?  That means your Biennial Report required by the Drug Free Schools and Communities Act (DFSCA) needs to be completed.  360 Proof can help!  Completing the Campus Self Study will provide most (if not all) of the data you need for your Biennial Report.  Plus, watch the webinar from Sept. 20, 2016 on Center Point featuring national expert Eric Davidson as he walks us through the ins and outs of the review process.


Learning Collaborative

The October 360 Proof Learning Collaborative Webinar was "Brief Interventions for Athletes - Harm Reduction, Alcohol and Relationship Violence" presented by Brian Bowden and Benjamin Bradley from Dartmouth College. Presenters explained interventions to reduce High Risk Drinking and Relationship/Interpersonal Violence including the components, implementation process and evaluation efforts of: Primary Care Screening for High Risk Drinking, Mini-BASICS and Dartmouth Bystander Intervention (DBI).


The next webinar, " Risk Factors, Protective Factors, and Norms among First-Year Athletes" is scheduled for 1 p.m. Eastern time, Wednesday, November 28, and features David Wyrick, Director of the Institute to Promote Athlete Health & Wellness, UNC Greensboro, University of North Carolina at Greensboro.  All registered 360 Proof users receive invitations to the webinar series and have access to the library of past sessions. Questions about 360 Proof or accessing the webinars? Email: experthelp@360proof.org.


Technical Assistance

You also are invited to book a one-on-one appointment with a 360 Proof alcohol prevention expert at the 2018 NASPA Strategies Conference or the NCAA Convention.  To schedule your session, email a request to experthelp@360proof.org  and include: 


Your name and institution, 

Your phone number, and 

The topic or questions you would like to discuss.




SPORT SCIENCE INSTITUTE (SSI) UPDATES

2019 APPLE Training Institutes

Registration is now open for the 2019 APPLE Training Institutes to be held January 18-20 in Charlottesville, Virginia, and January 25-27 in Orlando, Florida. The NCAA Sport Science Institute partners with the University of Virginia Gordie Center to sponsor the APPLE Training Institute, an annual three-day training workshop.  The workshop is for Divisions I, II and III student-athletes, athletics administrators and campus partners to help prevent student-athlete substance abuse and promote the health and well-being of college athletes. The cost of registration is $400 per team and the deadline to register is November 15.  However, please note registration for both institute locations is typically full by mid-October. To register or find more information about the APPLE Training Institute, click here


CSMAS June Meeting Report

The full report from the June 2018 Committee on Competitive Safeguards and Medical Aspects of Sports meeting is available here


2018 NCAA Football Data Task Force Executive Summary

In February 2018, the NCAA SSI hosted the 2018 Football Data Task Force in Indianapolis. The executive summary of the task force is now available here


NCAA Catastrophic Sport Injury Reporting

All institutions are required to report annually on all fatalities, near-fatalities and catastrophic injuries sustained by student-athletes, as required by 2014 Association-wide legislation. For more information, click here.  




CoSIDA UPDATES

CoSIDA Recognition Week

The third annual CoSIDA Membership Recognition Week is just around the corner (November 7-13). This week is an opportunity for those who interact with collegiate Sports Information and Athletics Communication Directors to observe and celebrate the impact these individuals have on intercollegiate athletics. Click here for the CoSIDA Week promotional kit, which includes recommendations and best practices for a number of constituencies in collegiate athletics to recognize SIDs.  


Division III and D3SIDA Recognition Award

Congratulations Jeremy Viens, Babson College Athletics Communications Director, on receiving the 2018 Fall Division III and D3SIDA Recognition Award!  The selection committee of D3SIDA members chose Viens' story titled: "Men's Basketball Alums Droney, Flannery Bring National Championship Pedigree to The Basketball Tournament ." The story was exceptionally well done, and Division III and D3SIDA applaud your work and efforts. Award winners receive a $1,500 credit to attend Division III Day held in conjunction with the annual 2019 CoSIDA convention. 


The Division III and D3SIDA recognition award is a partnership between the Division III governance staff and the Division III College Sports Information Directors of America (D3SIDA) to recognize the best work by athletics communication directors portraying the Division III identity and student-athlete experience.  The recognition program is part of the Division III Identity Initiative.  It seeks to honor the best work - including news releases, feature articles, videos, blogs and other materials - produced by Division III campus and conference athletics communication offices. 


The next submission period opens mid-November and closes February 15.  For more details on the recognition award, click here




DIVERSITY SPOTLIGHT  INITIATIVE

The University of Wisconsin Superior is the recipient of the October Division III Diversity Spotlight Initiative. The institution had its inaugural Student-Athlete - Equity, Diversity and Inclusion Committee meeting. This committee, structured similar to the Student-Athlete Advisory Committee, is comprised of two student-athletes from each of UW-Superior's 19 varsity athletic programs. The committee has three initial goals: 

  • To be advocates of EDI values within each athletic team;
  • To train, educate and deepen the knowledge of what equity, diversity and inclusion means throughout the athletic department.
  • To help advise the athletics administration on how to better encompass equity, diversity and inclusion.

Click here for more information and a photo gallery.


The Diversity Spotlight Initiative recognizes and promotes outstanding diversity related projects, programming and initiatives that are occurring on Division III campuses and in conference offices.  All selected recipients receive $500 toward their next diversity initiative.  To submit an initiative for consideration for November, email Louise McCleary , with a brief statement (no more than 500 words) as to why your institution or conference office deserves to be the spotlight recipient. Attach a video or photo if applicable. The nomination deadline is November 21


Diversity Tip of the Month

Click here for the NCAA's Achieving Excellence Through Diversity and Inclusion.  This resource contains information about best practices used by your peers - athletic administrators, conference and university officials - that successfully promote an inclusive culture that fosters equitable participation for student-athletes and career opportunities for coaches and administrators from diverse backgrounds. This document is a useful primer for those groups that seek to address diversity and inclusion issues for the first time, and a helpful resource to those groups looking to enhance and supplement current diversity and inclusion strategies. 




SPECIAL OLYMPICS 

Spotlight Poll

The NCAA Division III Special Olympics Spotlight Poll is a story-telling initiative located on ncaa.org/D3SpecialOlympics .  It features new stories each month that highlight a Division III and Special Olympics joint activity or event.  The story with the highest number of votes on the 25th day of each month is the winner. That institution or conference receives $500 to use for its next Special Olympics event. Both written and digital submissions are accepted.  Featured stories are selected based on inclusion of the student-athlete perspective and Division III messaging. To submit a story for consideration, email d3specialolympics@ncaa.org.


October Winner

After 620 total votes W&J SAAC teams with Special Olympics to host basketball tournament won the October Special Olympics Spotlight Poll by gathering 93 percent (581) of the total votes! The Presidents will receive $500 to use for its next Special Olympics event. To submit a story for consideration, please email d3specialolympics@ncaa.org.


November Nominees

Here are the stories for the November Special Olympics poll:


Penn State Altoona Women's Volleyball Hosts Special Olympics

Haverford Women's Soccer Hosts Delaware County Special Olympics

Gustavus Adolphus Showing at Special Olympics Flag Football


Click here to vote starting Thursday, November 1. The winner will be announced November 26.


Special Olympics 50 for 50th Challenge

This summer marked 50 years of Special Olympics! In honor of this milestone and in celebration of our partnership with this incredible organization, the national Division III Student-Athlete Advisory Committee has initiated the 50 for 50th Challenge. Each Division III institution is challenged to have at least 50 student-athletes participate in a Special Olympics event(s) from August 1, 2018 to February 28, 2019. Institutions should report their Special Olympics participation in the 50 for 50th Challenge via the Division III Special Olympics website . All institutions that complete the challenge will receive a prize, and the three institutions with the highest percentage of student-athlete participation will face off in the March 2019 Special Olympics Spotlight Poll. The institution with the most votes in the Spotlight Poll will be declared the champion during the 2019 Division III Week and receive a special grand prize. For more information on the 50 for 50th Challenge, click here.


Division III and Special Olympics also have joined forces to present 50 profiles honoring the unified work of the NCAA, Division III and Special Olympics. To follow the conversations, use the hashtag #d3SO50for50th for more profiles and Division III/Special Olympics activities.




ACADEMIC AND MEMBERSHIP AFFAIRS (AMA)

Rule of the Month

Bylaw 16.1 defines the limits for awards a student-athlete may receive for participation in athletics while representing the student-athlete's institution. It's important to keep in mind that any award provided to a student-athlete for participation in athletics while representing the institution that exceeds the limits defined in 16.1 would be considered an extra benefit and would typically impact a student-athlete's eligibility and involve restitution to reinstate the student-athlete's eligibility. The limitation in bylaw 16.1 apply to both currently enrolled student-athletes and student-athlete that have exhausted their eligibility but remain enrolled at the institution.  


Figures 16-1 (Participation Awards), 16-2 (Championship Awards) and 16-3 (Special Achievement Awards) of the NCAA Division III Manual outline the limits regarding the maximum value of the awards, number of times the award can be provided and who can provide the awards. Besides cost and frequency, athletics department and institutions must also be aware that some awards are not permissible as awards for representing the institution. These include: cash, gift certificates/card that are redeemable for cash, and country or sport club memberships. (Bylaw 16.1.3)


New Division III Interpretations

The NCAA Division III Interpretations and Legislation Committee determined that Division III athletics staff may contact student-athletes whose names appear in the NCAA Transfer Portal as the notification of transfer constitutes a written permission to contact for purposes of Division III. [References: NCAA Division III Bylaw 13.1.1.2]


Division III Legislative Relief Blanket Waiver

Student-athletes that may have received impermissible secondary educational expenses based on athletics ability will receive relief pending the membership's vote on 2019 Convention Proposal No. 2-3.

The NCAA Division III Management Council approved a blanket waiver for currently enrolled student-athletes that, prior to their initial full-time collegiate enrollment, received educational expenses to attend a high school or preparatory school that were based in part on athletics ability provided:

  • The expenses were not awarded or provided by an agent, professional sports team/organization or a representative of an institution's athletics interest; and
  • The expenses were disbursed directly through the recipient's high school and/or preparatory school.

This waiver is contingent on the outcome of the vote on 2019 Convention Proposal No. 2-3, Amateurism -- Pre-Enrollment Expenses. If the proposal is adopted at the 2019 convention, this waiver will continue to provide relief for any student-athlete that received the noted expenses prior to the effective date of proposal. If the proposal is not adopted at the 2019 convention, the relief provided by this waiver will terminate and institutions will need to seek reinstatement for the student-athletes that received the impermissible benefit.  The Division III Management Council granted this request based on student-athlete well-being, institutional difficulty in monitoring and the intent of the proposed legislation. [Reference: NCAA Division III Bylaws 12.1.7 (Prohibited Forms of Pay) and 12.1.7.3 (Educational Expenses)].


Second Publication of Proposed Legislation (SPOPL)

Information related to the 2019 NCAA Convention Division III Second Publication of Proposed Legislation (SPOPL) is now available on the NCAA website. 


Legislative Timeline

The legislative timeline for the remainder of the 2018-19 legislative cycle is summarized below. 


November 1 : Deadline for amendments-to-amendments and all resolutions. All amendments-to-amendments (which do not increase the modification of the original amendment/proposal) and all resolutions must be received in the national office not later than 5 p.m. Eastern time November 1. No amendments-to-amendments sponsored by the membership may be submitted after this date. The Presidents Council is authorized to submit further amendments-to-amendments at the Convention if it deems such action necessary, provided it is approved by two-thirds of the Council and copies are distributed before or during the Business Session.    


November 15 : The Official Notice will be available for distribution to the entire membership through a hard-copy mailing. The Official Notice includes all membership-sponsored legislation (as modified by a sponsor modification submitted by the September 15 deadline), all Presidents-Council sponsored legislation, all properly submitted amendments-to-amendments and resolutions (submitted by the November 1 deadline) and all position statements issued by the Division III Councils. 


January 23-26, 2019 : NCAA Convention: All delegates receive the NCAA Convention program when they register at the Convention. The Convention program contains the most up-to-date meeting schedule and other helpful Convention information. Changes of an editorial nature to the proposed legislation (as it appears in the Official Notice) will be noted for the membership on the Convention floor at the beginning of the Convention business session and will be distributed in a handout (if necessary). 


Student-Athlete Reinstatement

In addition to processing reinstatement requests, the student-athlete reinstatement staff also reviews season-of-participation waivers, extension of eligibility waivers and hardship waiver appeals. For waivers involving a student-athlete's injury or illness, institutions must submit contemporaneous medical documentation from a treating physician that establishes the student-athlete's inability to compete for the remainder of the traditional season because of the injury or illness. Absent extraordinary circumstances outside the control of the student-athlete that bar the ability to obtain contemporaneous medical documentation, the burden to meet the information and documentation standards regarding incapacitation falls on the student-athlete and institution.




EDUCATIONAL INFORMATION

DiSC Assessments Available 

Use of the DiSC is strongly encouraged on member campuses. Participants gain personalized feedback on their specific leadership style, and student-athletes, coaches and administrators gain valuable understanding of everyone's unique behavioral style. Applying this knowledge can develop effective team dynamics, leadership, and communication among the group. 


In 2018-19, Division III schools interested in utilizing the DiSC resource will be provided assessments for up to 50 student-athletes, as well as 30 coaches or administrators, at no cost. Funding is limited, and requests will be allocated on a first-come, first-served basis. Click here, to learn more about the DiSC resource.

NCAA and NFL Coaches Academy

The NCAA and NFL Coaches Academy provides current, full-time college football coaches at NCAA member schools the opportunity to expand their knowledge and insight into the world of college football coaching. During the academy, the NCAA leadership development staff and the National Football League Player Engagement staff educate, and train selected participants in a variety of areas that encourage effective coaching and improve student-athlete well being at both the college and professional levels.  Topical education and conversation during the academy may include: effective communication with campus and community constituents; the importance of building culture focused on the overall success of the student-athletes both on and off the field; budget management of a football program; coaching strategies and philosophies.


The 2019 NCAA and NFL Coaches Academy will take place in two parts, February 6-7 and February 8-10 in Tampa, Florida. Applications for the first part of the academy (February 6-7) will be accepted until noon Eastern time Friday, November 30 through the NCAA Program Hub. Coaches participating in the February 8-10 programming will be identified and selected through consultation with the NCAA national office staff, administrators from within the membership, and members from affiliate organizations


Division III Diversity Grants

The Division III diversity grants provide funding to institutions and conference offices  committed to enhancing ethnic minority and gender representation in athletics administration.  Proposals for the Ethnic Minorities and Women's Internship Grant and Strategic Alliance Matching Grant must be submitted via the NCAA Program Hub between noon Eastern time September 14 and 5 p.m. Eastern time January 30. More information can be found on the Division III Diversity Grants website.




PROP UPDATES

NCAA Playing Rules with Financial Implications

Click here for a the most recently updated chart detailing the NCAA future playing rules changes with a financial impact. Questions should be directed to Dan Calandro


Officiating Background Check Pilot Program

The NCAA has conducted background checks on over 12,000 officials from the fall and winter sports of football, men's and women's basketball, men's and women's ice hockey, men's and women's soccer, women's volleyball, men's water polo and wrestling. After conducting three educational webinars in September, the NCAA staff is now conducing individualized 30-minute training sessions for each conference. To schedule a session or if you have questions, please contact Ben Brownlee.

Men's and Women's Basketball Reminder

The waiver that the Men's and Women's Basketball Rules Committees issued in October 2017 regarding the use of the Nike Hyper Elite basketball was for the 2017-18 season only. Please note that the ball does not conform to the specifications required by Rule 1-16.3 and that the ball is not permitted for use under NCAA playing rules effective with the 2018-19 season. Please contact Dan Calandro if you have any questions. 



Several committees conducted in-person meetings in October.  


Honors Committee, October 1

Management Council, October 15-16

Presidents Council, October 23-24


Division III Committee Vacancies.  Interested in serving on an NCAA committee?  Nominations are being accepted for September 2019 openings.  The deadline to apply is December 7.  View the list of openings and click here for the nomination form.  



KEY DATES FOR NOVEMBER THROUGH JANUARY

2018-19
Dates Meeting/Championships Location 
November 11-12   Student-Athlete Advisory Committee  Indianapolis, Indiana 
November 12-13 Financial Aid Committee Indianapolis, Indiana 
November 15-17Women's Volleyball Championship Pittsburgh, Pennsylvania
November 17 Men and Women's Cross Country ChampionshipWinneconne, Wisconsin
November 17-18 Field Hockey Championship Manheim, Pennsylvania 
November 30-December 1 Men and Women's Soccer Championship   Greensboro, North Carolina
December 4-5 Student-Athlete Reinstatement Committee Indianapolis, Indiana
December 10-11 Competitive Safeguards and Medical Aspects of Sports (CSMAS) Indianapolis, Indiana 
December 15Football ChampionshipShenandoah, Texas
January 22-26Student-Athlete Advisory Committee Orlando, Florida
January 23-26NCAA Convention Orlando, Florida
January 23Management CouncilOrlando, Florida
January 24Presidents Council Orlando, Florida


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