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HIGH SCHOOL NEWSLETTER // JULY 2016

IMPORTANT CHANGES TO SCHOOL STATUS DESCRIPTIONS AND NEW COURSE CATEGORIES

Next week, you will see some changes to the look of the NCAA Eligibility Center's High School portal. We believe these changes will help clarify the statuses of all schools/programs and simplify the review process for core courses. In addition, we will also provide improved visibility to the status of core course reviews under the NCAA Courses tab and visibility to documents uploaded through your account under a new My Documents tab. Many of these changes have resulted directly from your feedback. Thank you for your continued partnership with us!

To enable the technical updates, the High School portal will be unavailable beginning at 3pm EST on Monday, July 18 and available again no later than 8am EST on Tuesday, July 19.


CHANGES TO HIGH SCHOOL ACCOUNT STATUSES
When viewing the list of courses for your school's account, you will see an account status that is publicly-visible. The account status determines whether approved core-courses and proof of graduation may be used in a student's initial-eligibility certification. Please see below for a list of the new account statuses and their descriptions:

  • Cleared: Courses listed as approved on this account's List of NCAA Courses and proof of graduation from this account may be used in the initial-eligibility certification process.
  • Extended Evaluation: The use of courses from this account in the initial-eligibility certification process is pending individual review. Proof of graduation from this account may be used in the initial-eligibility certification process.
  • Not Cleared:  Courses and proof of graduation from this account will not be used in the initial-eligibility certification process.
  • In Review: Courses and proof of graduation from this account will not be used in the initial-eligibility certification process at this time. Upon rendering of a decision, courses and proof of graduation may or may not be used in the initial-eligibility certification process, depending on account status.
  • Account suspended:  This account did not complete the review process. To determine if courses and proof of graduation can be used in the initial eligibility certification process this account must complete the Eligibility Center review process.
  • Closed: This account is no longer in operation. Please review the Additional Information and Core Course List for details regarding use of courses and proof of graduation prior to school closure.
  • None:  This account has not been reviewed. To determine if courses and proof of graduation can be used in the initial eligibility certification process this account must complete the Eligibility Center review process.


NEW COURSE CATEGORIES

Two new course categories will be added to help identify courses that required submission of additional information to complete their review.

1. Additional Information Required 

Upon submission of a course title for review, if the high school review staff is unable to render a decision using existing resources on file (e.g., course catalogs, database notes, agreements with state agencies, etc.), the high school's account will be tasked for additional information in the high school portal. The course title will appear in the new Additional Information Required category until the appropriate documents have been submitted.  

Once the high school review staff has reviewed the additional information, a final decision will be rendered and the course will be moved to the appropriate category (Approved, Denied, etc.). Previously, such courses were placed in the Denied category with a Reason Code of RC8 with no prompt for additional information.  

2. Pending Individual Review 

The high school review staff may also designate a course to the new Pending Individual Review category if it requires review of student-specific documents upon course completion (individual review).  This step may be required if: 

  • The high school has an Account Status of "extended evaluation," or
  • A core course is individualized on a student-by-student basis  

To determine whether a course is eligible for individual review, the high school review staff must first determine whether a course's instructional design (e.g., curriculum, assessments, instruction) meets NCAA requirements. 

Schools with courses that may require individual review will be notified in a separate letter regarding next steps for review of their courses.


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